Administrative Assistant [Immediate]

Protecfire Engineering Pte. Ltd.; Singapore; On-site; SGD 36,000 - 48,000; Full time

Job summary

A leading company in Singapore is seeking a dedicated Administrative Officer to provide essential secretarial and administrative support. The role involves coordinating meetings, managing travel arrangements, maintaining filing systems, and assisting in financial tasks. Ideal candidates should have a diploma or degree in Business Administration and relevant experience, particularly in a multi-national environment. This position offers great career development opportunities in a fast-expanding company.

Benefits

Great Career Development

Multi-National Company Environment

Qualifications

• At least 2-3 years relevant experience.
• Experience in a multi-national company is an advantage.

Responsibilities

• Provide secretarial support for management and staff.
• Perform general office administrative duties.
• Assist in bookkeeping, bank reconciliation, payments, and expense claims.

Skills

Communication

Education

Diploma in Business Administration

Bachelor's degree in Business Administration

Job description

Job Highlights

• Great Career Development

• Multi-National Company, Asia Pacific Head Quarters

• Fast Expanding for more job opportunities

Job Description

• Provide secretarial support for management and staff

• Perform general office administrative duties

• Plan, organize, and schedule meetings in-office, off-site, and via videoconference

• Coordinate travel arrangements for employees

• Maintain filing systems, contact databases, employee lists, and inventory

• Order and oversee office supplies

• Maintain up-to-date employee leave records

• Assist in bookkeeping, bank reconciliation, payments, and expense claims

• Assist in billing, invoicing (AR), and issuing delivery orders

• Data entry and updating quotations and invoices (AR and AP)

• Prepare sales quotations, order confirmations, purchase orders, invoices, and other sales-related documents for customers

• Coordinate overseas delivery/export for customers, ensuring timely payment, preparing invoices, and liaising with couriers or forwarders for cargo collection

• Coordinate with sales team and customers regarding orders, shipping, delivery, stock availability, and related matters

• Perform any other ad hoc duties as assigned by the company

Requirements

• Diploma or Bachelor's degree in Business Administration/Management or equivalent

• At least 2-3 years relevant experience

• Experience in a multi-national company is an advantage

• Ability to communicate with counterparts in Beijing is required