Receptionist (Campus Based)

INVICTUS INTERNATIONAL SCHOOL PTE. LTD.; Singapore; On-site; SGD 30,000 - 40,000; Full time

Job summary

A leading international school in Singapore is seeking a Receptionist to deliver exceptional customer service and manage administrative tasks. The ideal candidate will be proactive, organized, and possess a friendly disposition. Responsibilities include handling correspondence, supporting school activities, and ensuring effective communication between home and school. Join us in fostering a welcoming environment for students and families.

Qualifications

• Friendly disposition and proactive attitude.
• Comfortable with multi-tasking and organized.

Responsibilities

• Provide front-of-house support for all school stakeholders.
• Process daily school correspondence and manage visitor log.
• Assist Marketing and Admissions with parent inquiries.

Skills

Customer Service

Organization

Multi-tasking

Job description

The Receptionist will be responsible for delivering exceptional customer service assistance for Invictus International School (Dempsey). They will provide a welcoming environment and handle essential general administrative tasks.

The Receptionist should possess a friendly disposition, be proactive, organized, and comfortable with multi-tasking.

1. Provide front-of-house support for all school stakeholders, including appropriate first aid treatment.
2. Process daily school correspondence, including incoming and outgoing mail, telephone calls, and emails.
3. Follow up on student absenteeism and communicate information to staff.
4. Handle document preparation and photocopying.
5. Support external providers, including managing the school ECA (Extra Curricular Activities) programme administration and delivery.
6. Collaborate with the School Secretary and SLT, liaising with the principal to maintain the school’s diary and perform related tasks.
7. Assist Marketing and Admissions with parent inquiries over the phone and record school tour data.
8. Respond to telephone calls and direct them to relevant staff members.
9. Manage the visitor log.
10. Act as a communication link between home and school, ensuring staff are aware of any communications regarding students.
11. Receive deliveries and direct relevant receipt notes to the accounting department.
12. Assist with ad-hoc invoices and other tasks as directed by the Finance Department, Principal, or Deputy Principal.
13. Cover duties in the absence of the School Secretary.
14. Perform any other tasks assigned by the School Secretary or SLT.

Safeguarding

Invictus International School is committed to safeguarding and promoting the welfare of all students. We follow safe recruitment practices aligned with the International Task Force on Child Protection. All appointments are subject to an interview, identity checks, criminal record checks, and references.