Payroll Officer/Executive

F J Benjamin; Singapore; On-site; SGD 40,000 - 80,000; Full time

Job summary

An established industry player is looking for a detail-oriented Payroll Officer/Executive to manage payroll processing and ensure compliance with local tax regulations. This role involves handling salary calculations, maintaining payroll records, and preparing reports while supporting employees with payroll inquiries. The ideal candidate will have strong analytical skills, a deep understanding of Singapore's labour laws, and proficiency in payroll software. Join a dynamic team where your contributions will enhance the efficiency of payroll administration and HR practices.

Qualifications

• 3+ years of HR experience with at least 2 years in payroll handling.
• Strong understanding of HR practices and payroll compliance.

Responsibilities

• Manage end-to-end payroll process ensuring compliance with local regulations.
• Prepare payroll reports and resolve discrepancies efficiently.
• Maintain accurate payroll records and support audits.

Skills

Payroll Processing

Attention to Detail

Analytical Skills

Knowledge of Labour Laws

Communication Skills

Time Management

Microsoft Excel

Financial Accounting

Times Software

Education

Diploma in Human Resources Management

Degree in Business Administration

Tools

Times Software

Microsoft Excel

Job description

A Payroll Officer/Executive is responsible for accurately and timely processing payroll for employees, ensuring compliance with tax regulations and labour laws, and maintaining accurate payroll records. They handle tasks like salary calculations, deductions, benefits administration, and statutory compliance. Key responsibilities also include preparing payroll reports, resolving discrepancies, and providing support to employees and management regarding payroll inquiries. They are responsible for the efficient payroll administration of the HR administration function in Singapore operations.

Duties/Responsibilities

• Manage end to end payroll process, ensuring accuracy and compliance with local regulations.
• Accurately process payroll transactions in a timely manner.
• Update and maintain payroll records, including preparation of IR21, IR8A, leave pay, and claims.
• Manage CPF contributions and other statutory filings.
• Filing of annual tax returns to the Tax Authority and manage tax clearance for employees.
• Verify monthly payroll reports to ensure accuracy and clarify all discrepancies before submission to Bank for payment.
• Reconcile payroll records, compile and prepare routine payroll reports.
• Assist with coordinating yearly processes including year-end salary reviews and staff movements.
• Stay updated on regional statutory and tax regulations affecting payroll.
• Assist in developing and implementing HR policies and procedures related to payroll.
• Conduct HR data analysis and prepare reports for management as needed.
• Ensure HR payroll processes and practices comply with local labor laws and regulations.
• Stay updated with changes in payroll-related laws, regulations, and practices.
• Maintain and update employee records in HRIS and ensure data accuracy.
• Support audits and other compliance-related activities.
• Oversee and enhance the payroll software system.
• Manage work attendance system and working closely with head of departments.
• Resolve any payroll discrepancies efficiently.
• Undertake any additional duties as required.
  
  

Required Skills/abilities

• Strong working knowledge of payroll processing and administration.
• Strong attention to detail and high accuracy in payroll processing and record-keeping.
• Strong analytical and problem solving skills.
• Knowledge of Singapore's labour laws, CPF, tax regulations, and payroll standards is essential.
• Strong communication skills to resolve employee queries and collaborate with HR, finance, and other teams.
• Excellent time management skills and the ability to handle multiple priorities and meet deadlines.
• Independent team player.
• Proficient in Microsoft Word and Excel.
• Knowledge in Financial Accounting an added advantage.
• Times Software experience preferred.
  
  

Experience/Education Required

• Minimum Diploma or Degree in Human Resources Management, Business Administration, or a related field.
• Minimum of 3 years of HR experience, with at least 2 years handling payroll.
• Strong understanding of HR practices and payroll compliance.
• Proficient in Times Software and payroll software; advanced Excel skills are a plus.
• Excellent communication, interpersonal, and problem-solving skills.
• High attention to detail and ability to manage multiple priorities in a fast-paced environment.
• Experience working in a regional capacity is advantageous.
• Experience or knowledge of the Retail industry is preferred.