Manager and Personal Assistant, Academic Services & Operations , PVO

HYPERSCAL SOLUTIONS PTE. LTD.; Singapore; On-site; SGD 40,000 - 80,000; Full time

Job summary

An established industry player is seeking a dedicated Personal Assistant to support the Senior Director in Academic Services & Operations. This role involves a blend of administrative and office management duties, ensuring a well-organized and efficient workplace. The ideal candidate will have a strong background in administrative support, budget management, and excellent communication skills. Join a collaborative environment that values professionalism and personal growth, where your contributions will help shape the future of academic services. If you thrive in a dynamic setting and are ready to make a significant impact, this opportunity is perfect for you.

Benefits

Professional Development Opportunities

Competitive Compensation Packages

Attractive Benefits and Welfare

Qualifications

• 8 years of experience in administrative roles such as office manager or executive assistant.
• Proficient in budget management and procurement processes.

Responsibilities

• Provide administrative support to the Senior Director, including scheduling and correspondence.
• Oversee daily operations and implement office policies for efficiency.

Skills

Administrative Support

Budget Management

Communication Skills

Organizational Skills

Problem Solving

Education

Diploma or Degree

Tools

Microsoft Office

SAP

Job description

COMPANY DESCRIPTION

Singapore Management University is a place where high-level professionalism blends together with a healthy informality. The 'family-like' atmosphere among the SMU community fosters a culture where employees work, plan, organise and play together building a strong collegiality and morale within the university.

Our commitment to attract and retain talent is ongoing. We offer attractive benefits and welfare, competitive compensation packages, and generous professional development opportunities all to meet the work-life needs of our staff. No wonder, then, that SMU continues to be given numerous awards and recognition for its human resource excellence.

RESPONSIBILITIES

• This position is for Academic Services & Operations (AS&O), Office of Provost (PVO).
• Personal Assistant Duties
• • Provide administrative support to the Senior Director of SMU's Academic Services and Operations Group (ASO), such as correspondence handling, scheduling and preparing for meetings, taking notes, and performing follow-ups as well as making travel arrangements.
  • Support the Senior Director to drive key initiatives by tracking project milestones, managing action items, and ensuring timely follow-up on deliverables.
  • Coordinate and consolidate information relating to ASO group and other stakeholders for reporting and record-keeping purposes.
  • Prepare and edit correspondence, reports, presentations and other documents as required.
  • Handle confidential and sensitive information with discretion and professionalism.
• Office Management Duties
• • Oversee the daily operations of ASO HQ and the wider ASO Group to ensure a professional, organized and efficient workplace.
  • Implement office policies, procedures and standards to ensure compliance and efficiency.
  • Manage ASO and ASO group budget such as budget planning and reporting, processing of claims and expenses, and procurement matters.
  • Develop and maintain records, databases, and webpages.
  • Support HR functions such as recruitment, onboarding and employee records management.
  • Organize office events, meetings, and activities.
  • Provide functional support for activities and projects relating to the ASO Group and other duties as assigned.

QUALIFICATIONS

• A diploma, degree or other appropriate qualification.
• Approximately 8 years of experience as an office manager, personal or executive assistant or in an administrative capacity.
• Familiarity with Microsoft Office, SAP and webpage maintenance.
• Demonstrated proficiency in administrative support, budget management, and procurement.
• Strong organizational skills with the ability to multitask, prioritize and solve problems effectively.
• Detail-oriented with a high level of accuracy and efficiency.
• Strong interpersonal, verbal and written communication skills.
• Able to continuously learn and adapt to changes, working as part of a team or independently.

OTHER INFORMATION

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Candidates who do not possess the stipulated qualifications but have relevant work experience may still apply. Remuneration and appointment terms shall commensurate with qualifications and experience. SMU reserves the right to modify the appointment terms where necessary.

Please note that your application will be sent to and reviewed by the direct employer - Singapore Management University