Admin Executive (Construction)

Ideals Recruitment Pte Ltd; Singapore; On-site; SGD 2,000 - 4,000; Full time

Job summary

A well-established ACMV MNC in Singapore is seeking a Construction Administrator to manage documentation, scheduling, and compliance. The role requires at least 2 years of experience in construction admin duties and familiarity with ACMV systems. Candidates fluent in Japanese will have an advantage. The position offers a competitive salary package and is conveniently located near the MRT.

Benefits

Variable / Performance Bonuses

Allowances

Qualifications

• At least 2 years experience in Construction Admin duties.
• Familiarity with ACMV systems and M&E drawings.

Responsibilities

• Maintain records of drawings, submittals, and approvals.
• Support the creation of project schedules and monitor progress.
• Ensure compliance with local codes and project specifications.

Skills

Fluent Japanese

Tools

MS Project

Excel

Job description

• Well Established ACMV MNC in Singapore

• Basic $2500 - $4000 (Depends on experience) + Allowances

• Variable / Performance Bonuses

• Working location: Commonwealth / 3min walking distance from MRT

• Working hours: Mon - Fri / 8.30am - 5.30pm

• At least 2years experience in Construction Admin duties

• Fluent Japanese will be an advantage

Job Scope:

• Documentation Management:

  • Maintain records of drawings, submittals, and approvals.

  • Track RFIs, change orders, and variation works.

  • Coordinate shop drawing and material submissions.

• Scheduling and Coordination:

  • Support the creation of project schedules.

  • Monitor project progress and update the team.

  • Liaise between design teams, engineers, and subcontractors.

• Compliance and Quality:

  • Ensure all ACMV work complies with local codes and project specifications.

  • Maintain quality records (inspection checklists, test results, commissioning forms).

• Procurement and Inventory:

  • Assist in ordering materials and tracking deliveries.

  • Monitor stock and coordinate with site supervisors.

• Communication:

  • Prepare meeting minutes and distribute updates.

  • Support project reporting (daily, weekly, monthly updates).

Requirements:

• Familiarity with ACMV systems (e.g., chillers, AHUs, FCUs, ductwork, ventilation).

• Basic understanding of M&E drawings.

• Proficient in project management tools (e.g., MS Project, Excel).

• Fluent Japanese will be an advantage

Candidates are encouraged to apply this position via Apply Now button with the following information in the resume:

Work experiences and job responsibilities

Current and Expected salary

Reason for leaving

Date of availability

Education background

14C7121

Mui Jia Rong (Darren)

(Reg No : R2196673)