Training and Facilities Administration Manager

As a member of #TeamPSA, youwill be part of a diverse and global team at the forefront of creating cargo solutions to enable more agile, resilient and sustainable supply chains. Experience first-hand and drive supply chain transformation from Singapore and through PSA’s global network of ports, logistics and supply chain solutions.Alongside, we can move the world!

• Develop Your Potential:We emphasise and offer exciting rotations,learning and development opportunities,which will fuel yourcareeraspirationsand complement your business exposureacross our global network.
• Diverse, Equal Opportunity:We build a sustainable work culture where all ourpeoplefeel welcome, valued,respectedand able to express their ideas and beliefs freely. We believe that diversity of thought and approachesin our workplace makes us stronger as a team.
• Competitive Compensation & Benefits:We are committed to recognising and rewarding your contributions to the business. Our benefits packages aim to improve your quality of life by providing support for medical, dental, recreation, among others.

You will be responsible for overseeing training and staff administration functions, maintaining office and training facilities to ensure the work premises are well kept/maintained, running efficiently and complying with the required regulations, procedures and processes.

Main Responsibilities include:

Office and training facilities administration

• Oversee the smooth upkeeping of training and office facilities through scheduled maintenance and upgrading programs
• Develop, implement and ensure compliance with all regulatory requirements and company’s policies, procedures and guidelines
• Provide administrative and logistic support including maintaining of office assets and inventory
• Liaise with relevant internal and external stakeholders/ contractors and administer maintenance contracts or the renewal of the contracts for office and training administration supplies and equipment, purchase of fixed assets, maintenance of facilities and renovation of the premises
• Ensure the accountability of office supplies, equipment and assets including performing verification exercise
• Co-ordinate activities to ensure continuity of business and training operations

Staff administration

• Provide administration support on staff and personnel matters to management – Supervise and provide guidance to the office/ training administration/ facilities assistants, including performance review where appropriate
• Assist in managing and maintaining employee relations

Training and other administrative functions

• Co-ordinate and monitor department and training budgets including operating and capital expenditures and highlight any issues or concerns to management where required
• Be responsible for timely compilation and submission of required reports and training statistics and expenditures/ budgets at agreed/ pre-determined intervals – Monitor training statistics and evaluation and ensure the timely dissemination of information to relevant stakeholders to meet training targets/needs
• Oversee and ensure timely applications and processing of training subsidies and funding with relevant agencies
• Administer training sponsorship schemes for staff training and development including the necessary follow up
• Co-ordinate and organise specific training programs including logistic and other arrangements
• Assist in the administrative and logistic support for training and department functions/ events such as catering for meals, sourcing for venues, souvenirs, etc
• Co-ordinate external visits and necessary follow ups
• Assist in the review of existing training and administrative processes and develop and implement process and productivity improvements for continuous improvement
• Undertake any other duties and tasks that may be assigned

Requirements

Possess a degree with at least 6 years of relevant working experience.

• Proactive, independent and strong drive for results
• Resourceful, hands-on and able to multi-task with strong planning, organisation and implementation skills
• Detailed and meticulous with attention to details
• Good communication and writing skills
• Able to interact with different levels of people and across different functions
• Able to work independently and as a team
• Proficient in MS Office Suite and keen to learning new skills and knowledge

Added advantage

• Knowledge of facilities management and general administration
• Familiar with procurement procedures, contract terms and conditions and managing vendors and suppliers