Executive Assistant (Up $5000 / 5 Days / Admin Support)

Manpower Staffing Services (S) Pte Ltd - Head Office; Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

A leading company in Singapore is seeking an Executive Assistant to support the Managing Director. The role involves managing schedules, preparing materials for meetings, and ensuring effective communication within the office. Candidates should have a diploma in business administration or a related field and proven experience in a similar role. Proficiency in Microsoft Office and familiarity with online collaboration tools are essential.

Qualifications

• Proven experience as an Executive Assistant or similar role supporting senior executives.
• Familiar with online collaboration tools.

Responsibilities

• Manage MD's calendar, appointments, and travel.
• Prepare agendas, materials, and presentations.
• Act as main contact for internal and external stakeholders.

Skills

Communication

Organization

Time Management

Education

Diploma in Business Administration

Diploma in Office Management

Tools

Microsoft Office

Online Collaboration Tools

Job description

Job Scopes:

• Manage MD's calendar, appointments, meetings, and travel.
• Monitor and prioritize emails; draft or redirect responses.
• Screen phone calls and correspondence.
• Flag time-sensitive and priority issues for MD and AGM.
• Maintain clear and professional office communication.
• Prepare agendas, materials, and presentations.
• Attend meetings and take notes.
• Draft meeting minutes and summaries.
• Act as main contact for internal and external stakeholders.
• Coordinate communication between MD, AGM, and departments.
• Organize and maintain electronic and physical filing systems.
• Ensure documents are accessible and up-to-date.
• Prepare and proofread correspondence, reports, and presentations.
• Track project timelines, milestones, and deliverables.
• Coordinate with teams to gather data and support progress.

Requirements:

• Diploma in Business Administration, Office Management, or related field.
• Proven experience as an Executive Assistant or similar role supporting senior executives or managers.
• Proficient in Microsoft Office
• Familiar with online collaboration tools

Lee Wan Jinn, Yuni EA License No.: 02C3423 Personnel Registration No.: R21102995

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