EA/Office Manager

HT SYSTEMS PRIVATE LIMITED; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

HT SYSTEMS PRIVATE LIMITED is seeking an Executive Assistant/Office Manager to provide strategic support to the Managing Director. This full-time position requires a dynamic professional with exceptional communication skills, strong organizational abilities, and significant experience in executive support. The ideal candidate must effectively manage multiple projects and maintain high standards in both verbal and written communication.

Qualifications

• Graduate degree required; MBA preferred.
• 5-10 years' experience supporting high-level executives.
• Proficient in corporate documentation and administrative procedures.

Responsibilities

• Coordinate activities for the Managing Director across functional areas.
• Facilitate strategic initiatives with Senior Management.
• Manage executive travel, meeting logistics, and follow-ups.

Skills

Communication

Organizational Skills

Problem Solving

Education

Bachelor's Degree

MBA

Tools

MS Office Suite

Job description

Executive Assistant/Office Manager/Office Coordinator to the Managing Director

A pivotal role blending strategic support and daily management acumen. This multifaceted position demands a dynamic individual who thrives in a fast-paced environment, exhibiting unparalleled communication abilities, acute attention to detail, and a sterling track record in executive support.

Key Responsibilities:

1. Act as the organizational hub for the Managing Director, ensuring seamless coordination across various functional areas.
2. Engage with Senior Management to facilitate strategic initiatives.
3. Maintain high standards of communication within and outside the company through mastery in verbal and written English.
4. Proficiency in MS Office Suite (Word, Excel, PowerPoint) to produce high-quality presentations, reports, and analytical data.
5. Execute comprehensive secretarial responsibilities, including meeting logistics, executive travel coordination, minutes of meetings, and follow-ups.

Essential Qualifications:

• A graduate degree is essential; an MBA would be a distinct advantage.
• 5-10 years of experience in a similar capacity, directly reporting to high-level executives.
• Proficiency in corporate documentation, administrative procedures, and coordination of executive activities.

Candidate Profile:

• Proven expertise in Microsoft Office applications and adaptability to new software and systems.
• Strong organizational skills with the ability to prioritize and manage multiple projects.
• Flexibility, problem-solving skills, and the ability to work autonomously.
• Exceptional communication skills and professionalism, with a commitment to confidentiality.

Job Details:

• Type: Full-time
• Education: Bachelor's degree preferred
• Experience: 1+ years preferred
• Work Location: In person
• Application Deadline: 15/09/2024

Interested candidates can speak with the employer by contacting hidden_mobile.

Recruiter: HT SYSTEMS PRIVATE LIMITED

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