EA / Office Admin (Financial Advisor)

One Story; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A leading firm in Singapore seeks an Executive Assistant to the Partner/Director. Responsibilities include managing calendars, travel coordination, and ensuring smooth office operations. Ideal candidates have experience in CA firms or professional services, exceptional organizational skills, and confidentiality awareness. Applications are welcome from those ready for a challenging role.

Qualifications

• Prior experience working as an Executive Assistant or Administrator in CA firms, legal firms, or professional services.
• Ability to multitask and manage priorities effectively.
• Upkeep of confidentiality at all times.

Responsibilities

• Manage calendar and scheduling for the Partner/Director.
• Coordinate domestic and international travel logistics.
• Prepare Minutes of Meeting (MOM) and maintain confidential records.

Skills

Calendar management

Office administration

Meeting scheduling

Executive administrative assistance

Confidential record maintenance

Minute of Meeting preparation

Organizational skills

Communication skills

Travel coordination

Taxation knowledge

Leadership

Confidentiality

Tools

MS Office Suite

Tally

Job description

As the right hand to the Partner/Director, your responsibilities will include calendar management, domestic & international travel coordination, meeting scheduling, preparation of Minutes of Meeting (MOM), managing overall office administration to ensure smooth day-to-day operations, acting as a bridge between the leadership and internal/external stakeholders, maintaining confidential records and communication, and supporting in basic tasks related to taxation and compliance (preferred).We are seeking a candidate with excellent communication and organizational skills, with prior experience working as an Executive Assistant or Administrator in CA firms, legal firms, consulting firms, BFSI, or professional services industry. Familiarity or prior exposure to taxation-related documentation or coordination would be advantageous. The ideal candidate should possess the ability to multitask, manage priorities effectively, and uphold confidentiality at all times. Key Skills:- Calendar management- Office administration- Meeting scheduling- Executive administrative assistance- Confidential record maintenance- Minute of Meeting preparation- Organizational skills- Communication skills- Travel coordination- Taxation knowledge- Leadership- ConfidentialityIf you meet the requirements and are ready to take on this challenging role, we look forward to receiving your application.,

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communication, executive administrative assistance, travel coordination, office administration, documentation, mom, calendar management, leadership, communication skills,ea, confidential record maintenance, taxation knowledge, organizational skills, taxation documentation, minute of meeting, taxationrelated documentation

HR Operations, Petty Cash Management, General Office Administration, MS Office Suite, Tally, Inventory Management, Facility Management,Employee Lifecycle Management, Training Development, Office Maintenance Upkeep, Procurement Inventory Management, Vendor Service Coordination, Support for Internal Events Meetings, Facility Access Security Oversight, Travel Logistics Assistance, Record Keeping Documentation

communication, executive administrative assistance, travel coordination, office administration, documentation, mom, calendar management, leadership, communication skills,ea, confidential record maintenance, taxation knowledge, organizational skills, taxation documentation, minute of meeting, taxationrelated documentation

HR Operations, Petty Cash Management, General Office Administration, MS Office Suite, Tally, Inventory Management, Facility Management,Employee Lifecycle Management, Training Development, Office Maintenance Upkeep, Procurement Inventory Management, Vendor Service Coordination, Support for Internal Events Meetings, Facility Access Security Oversight, Travel Logistics Assistance, Record Keeping Documentation