Admin Executive (1-year contract/M&E Sub-contractor) (ID: 672816) LXY

PERSOLKELLY Singapore Pte Ltd (Formerly Kelly Services Singapore Pte Ltd); Singapore; On-site; SGD 30,000 - 45,000; Full time

Job summary

A well-known M&E Sub-contractor in the construction industry is seeking an Admin Executive for a 1-year contract. The role involves providing administrative support to the project team, maintaining project documentation, and assisting with project coordination. Ideal candidates should have relevant experience, strong attention to detail, and proficiency in Microsoft Office.

Qualifications

• Minimum 2-3 years of working experience in an admin or related role.
• Experience in M&E environment is preferred.

Responsibilities

• Perform administrative functions and support project team.
• Transcribe and distribute project documents and correspondence.
• Assist project team with closeout coordination and preparation of O & M manuals.

Skills

Meticulous

Detail-oriented

Positive attitude

Initiative

Teamwork

Confidentiality

Time management

Education

NITEC / GCE ‘N’ / ‘O’ / A’ level or Diploma

Tools

Microsoft Office

Job description

Our client, a well-known M&E Sub-contractor in the construction industry, is looking for talent as an Admin Executive (1-year contract).

Responsibilities:

• Performs administrative functions and provides administrative support to project team and/or executive group in field or office as designated by management.

• Transcribe and distribute project documents and correspondence such as the subcontract base, subcontracts, purchase orders and various letters, create and maintain paper and electronic project flies according to company’s guidelines.

• Maintain and track project information for project team as directed.

• Follow up with subcontractors regarding project paperwork eg. claim, certificate, delivery order etc as needed.

• Assist project team with closeout coordination and preparation of O & M manuals.

• Work with Executive Director / project manager(s) a directed to achieve departmental objectives.

• Assist Executive Director / project managers to prepare project documentation eg cashflow, progress claim to client, project insurance, schedules etc

• Order supplies for project team/office.

• Maintain personal, office and jobsite space and filing in a neat and organized manner.

• Set up project binders and order project drawings from local printing resources.

• Assist project team in the preparation and distribution of project punch lists to venders/subcontractors.

• Archive all project documentation according to company and/or client requirement.

• Participate in project and/or team meetings as needed.

• Assist with daily planning of managers schedules, meetings, interviews and possibly travel (through corporate agency), if assigned.

• Assist in the implementation of new procedures as designated by company.

• Perform other duties as assigned

Requirements:

• NITEC / GCE ‘N’’ / ‘O’ / A’ level or Diploma level and above

• Meticulous and detail-oriented

• Able to work independently and as part of a team

• Positive attitude and willingness to learn

• Respect for confidential information; good judgement

• Ability to work in a fast-paced environment and effectively prioritize tasks

• Takes initiative with sense of responsibility

• Well-versed in Microsoft office

• Minimum 2-3 years of working experience in an admin (or) related role

• Experience in M&E environment is preferred

Interested candidates who wish to apply for the advertised position, please click on “Apply”. We regret that only shortlisted candidates will be notified.

EA License No.: 01C4394 (PERSOLKELLY SINGAPORE Pte Ltd)

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