Admin Officer

HILT PTE. LTD.; Singapore; On-site; SGD 30,000 - 55,000; Full time

Job summary

An innovative engineering consultancy is seeking a detail-oriented Admin Officer to enhance daily operations. This role emphasizes data entry and administrative tasks, with a focus on maintaining accurate records. The ideal candidate will be IT-savvy, proficient in Microsoft Excel, and adaptable to evolving work requirements. Responsibilities include managing project documents, coordinating with external service providers, and overseeing the company's social media presence. Join a dynamic team where your organizational skills and proactive approach will drive success and support exciting company initiatives.

Qualifications

• Proficiency in Microsoft Excel and Office is essential.
• Experience managing social media platforms preferred.

Responsibilities

• Maintain and manage project records and documents.
• Perform accurate data entry and handle phone calls.
• Provide administrative support including invoice generation.

Skills

Microsoft Excel

Microsoft Office

Organizational Skills

Communication Skills

Social Media Management

Education

Diploma in related field

Tools

Microsoft Outlook

LinkedIn

Job description

JOB BRIEF

We are an engineering consultancy firm looking for a detail-oriented Admin Officer to support our daily operations. This role primarily involves data entry, administrative tasks, and maintaining records with accuracy. The ideal candidate should be proficient in Excel and adaptable to changing work scopes as new tasks or initiatives introduced by management.

Our HR and accounting functions are outsourced, so the Admin Officer will primarily focus on operational and administrative support, including document management, coordinating with external service providers, and assisting with company initiatives.

In addition to general administrative responsibilities, the role includes managing the company’s LinkedIn page, organizing training programs in collaboration with academic institutions, and assisting with grant applications when needed.

If you are IT-savvy, highly organized, and able to work independently and as part of a team, while taking initiative in executing tasks, we’d love to hear from you!

JOB RESPONSIBILITIES

• Maintain and manage project records and documents

• Perform accurate data entry

• Handle incoming and outgoing phone calls

• Generating invoices

• Process employee’s monthly claims

• Provide administrative support, including printing and mailing documents

• Oversee the maintenance of company equipment and IT-related matters

• Assist with various administrative tasks as assigned

• Adapt to evolving work requirements and ad-hoc duties
  

REQUIREMENTS

• IT-savvy with proficiency in Microsoft Office, Outlook, and Excel

• Excellent organizational and communication skills

• Experience in managing company social media platforms (e.g., LinkedIn)

• Able to work independently and as part of a team

• Proactive in taking initiative and executing tasks

• Able to adapt to new tasks or initiatives introduced by management
  

Additional Information

• Support role with a primary focus on data entry (Excel proficiency required).

• Support role involving invoice processing (Microsoft Word proficiency required).

• Work scope may evolve based on management’s direction—adaptability is key.

• Academic administrator experiences preferred (for organizing training programs).

• Grant application experience is a plus (for funding opportunities).
  

ACADEMIC QUALIFICATIONS

• Minimum Diploma or above in related field