Senior Administrative Executive

EXCELLENCE NEW ENERGY (SINGAPORE) PTE. LTD.; Southwest; On-site; SGD 30,000 - 60,000; Full time

Job summary

An established industry player is seeking a Senior Administrative Executive to oversee daily office operations and provide high-level administrative support. This role requires excellent organizational skills, attention to detail, and the ability to manage multiple priorities independently. You will coordinate office management, support senior management with administrative tasks, and ensure compliance with government regulations. Join this dynamic team and contribute to a smooth workflow in a collaborative environment. If you are proactive and ready to make an impact, this opportunity is perfect for you.

Benefits

Company Transport Provided

Flexible Working Hours

Work From Home as Required

Qualifications

• Minimum 3–5 years of administrative experience, preferably in a senior role.
• Strong proficiency in Microsoft Office and bilingual in English and Mandarin.

Responsibilities

• Oversee daily office operations and coordinate general office management.
• Provide administrative support to senior management, including calendar and travel management.
• Monitor and manage office supplies and compliance with government agencies.

Skills

Organizational Skills

Attention to Detail

Time Management

Problem-Solving

Microsoft Office Proficiency

Bilingual (English and Mandarin)

Education

Diploma in Business Administration

Degree in Business Administration

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

Job description

Job Title: Senior Administrative Executive

Location: Tuas

Employment Type: Full-Time

Job Summary:

The Senior Administrative Executive is responsible for overseeing daily office operations and providing high-level administrative support to ensure efficiency and smooth workflow. This role requires excellent organizational skills, attention to detail, and the ability to manage multiple priorities independently.

Key Responsibilities:

1. Office & Administrative Management

· Oversee and coordinate general office operations including supplies, equipment, and vendor management.

· Maintain proper filing systems (physical and digital) and ensure document confidentiality.

· Ensure office maintenance and cleanliness by coordinating with relevant service providers.

· Oversee Security Guard team, Office Cleaner and Company Transport service providers.

· Any ad-hoc duties as assigned by Plant Manager.

2. Executive & Team Support

· Provide administrative support to senior management (i.e. Plant Manager, Deputy Plant Manager), including calendar management, travel arrangements, and meeting coordination, translation from English to Chinese.

· Assist with the preparation of reports, presentations, and internal communications.

· Provide secretarial support for meetings, including scheduling, preparation of venue, taking minutes of meeting in both English and Mandarin, ensuring follow up of action items and discussions.

· Provide administrative and organisational support for company events and activities.

· Purchase of fruits and praying items for fortnightly praying session.

3. Procurement & Inventory Control

· Monitor and manage office supplies and place orders as needed.

· Track and maintain records of fixed assets and office inventory.

4. Factory Compliance Support

· Handle and follow-up with communications and submissions with Government agencies such as JTC/MOM/URA/BCA/SCDF/NEA, etc.

Requirements:

· Diploma or Degree in Business Administration or relevant discipline.

· Minimum 3–5 years of administrative experience, preferably in a senior or supervisory capacity.

· Strong proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).

· Good command of written and spoken English and Mandarin to communicate with Chinese associates.

· Strong organizational, time management, and problem-solving skills.

· Able to work independently with minimal supervision and handle confidential matters discreetly.

· Able to start work immediately is an advantage.

· Working Hours: 5.5 days. Monday to Friday: 8.30am – 5.30pm; Saturday: 8.30am – 12.30pm (WFH, as required).

· Willing to work in Tuas. Company transport provided at Jurong East MRT.