Associate Executive (Surgical & Specialized Services)

PeopleSolve; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading healthcare recruitment firm is seeking an Administrative Officer to manage billing, procurement, and scheduling tasks in public healthcare facilities. The ideal candidate will have at least 2 years of experience in clerical roles, strong accounting knowledge, and proficiency in office software. This position offers a chance to contribute to healthcare operations and support professionals in their roles.

Qualifications

• Minimum 2 years of experience in clerical and administrative roles; fresh graduates welcome.
• Good understanding of accounting principles.
• Proficiency in Word, Excel, and PowerPoint.

Responsibilities

• Verify daily surgery charges and interface with the billing system.
• Assist in procurement of OT supplies and manage purchase processes.
• Update OT scheduling and maintain charge forms in the reporting system.

Skills

Communication

Interpersonal Skills

Accounting Principles

Proficiency in Word

Proficiency in Excel

Proficiency in PowerPoint

Education

Minimum 2 years of experience in clerical and administrative roles

Job description

About The Role

• Billing and Charging Matters: Ensure timely verification of each day's surgery charges for patients and proper interfacing of all charges to the billing system without errors. Follow up with vendors, nurses, clinicians, or colleagues regarding any charging issues. Coordinate with patients or the business office to resolve billing concerns.
• Procurement and Management of OT Supplies and Equipment: Assist in procurement activities such as purchasing OT supplies under consignment or blanket orders, OT equipment, and other necessary services for smooth operations. Manage the end-to-end process for purchases, including obtaining quotations, raising purchase requests, arranging deliveries, and processing invoices and delivery orders. Track consumption rates, contract balances, and collaborate with vendors and staff for projections, top-ups, or extensions of Purchase Orders. Maintain control over office supplies in the designated area.
• Other Administrative Duties: Update OT scheduling for surgeons daily. Maintain charge forms and codes in the Operating Theatre Reporting System (OTRS). Order pantry and stationary supplies to ensure stock levels are maintained. Print implant cards for patients who have undergone implant surgeries.

What We Are Looking For

• Minimum 2 years of experience in clerical and administrative roles. Fresh graduates are welcome to apply.
• Good understanding of accounting principles and figures.
• Proficiency in Word, Excel, and PowerPoint.
• Strong communication and interpersonal skills.
• Ability to work independently.

Working Location

• Public Healthcare Facilities

Who We Are

PeopleSolve is an international search firm specializing in recruiting experienced healthcare professionals globally. Our programs aim to help Singaporean and internationally educated nurses and healthcare workers succeed in our partner healthcare organizations in Singapore and beyond.

Since 2021, we have assisted over 6,000 nurses and healthcare professionals, both full-time and part-time, in securing placements across hospitals, clinics, community care centers, and testing and vaccination centers.

At PeopleSolve, we focus on healthcare recruitment and outsourcing solutions.

Cyrus Thong

Registration No.: R24122254

PeopleSolve Pte Ltd

EA Licence No.: 21C0695