Administrative Concierge (Reception) | 1-Year Contract

PERSOLKELLY Singapore Pte Ltd (Formerly Kelly Services Singapore Pte Ltd); Singapore; On-site; SGD 30,000 - 60,000; Full time

Job summary

An established industry player is seeking a dedicated Front Desk Executive to provide exceptional customer service and support. This role involves welcoming visitors, managing office supplies, and ensuring a professional reception area. The ideal candidate will excel in communication and administrative skills, contributing to a warm and organized workplace. Join a forward-thinking company where your contributions will enhance the overall guest experience and office efficiency. If you are passionate about customer service and thrive in a dynamic environment, this opportunity is perfect for you.

Qualifications

• Exceptional front-desk and customer service support experience.
• Ability to maintain a clean and organized reception area.

Responsibilities

• Deliver exceptional customer service and reception support.
• Coordinate with vendors for office cleanliness and maintenance.
• Manage incoming/outgoing deliveries and courier arrangements.

Skills

Customer Service

Communication Skills

Microsoft Teams

Administrative Skills

Education

High School Diploma

Tools

PowerApps

Job description

Duration: 1-year contract

Location: Harbourfront or Kent Ridge (rotational basis)

Working Hours: Monday to Friday, 9:00 AM – 6:00 PM / 8:00 AM – 5:00 PM (subject to schedule)

Key Responsibilities:

• Deliver exceptional front-desk and customer service support to guests and internal staff.

• Welcome and receive visitors upon arrival, ensuring they are properly directed or accompanied to their destinations.

• Provide refreshments and maintain a warm, professional reception area.

• Escort guests or guide them to designated waiting areas when necessary.

• Promptly notify relevant staff members of visitor arrivals via Microsoft Teams.

• Ensure the reception area remains clean, organized, and compliant with workplace safety and office standards.

• Monitor and replenish inventory for office supplies, pantry items, and miscellaneous goods.

• Maintain cleanliness and order in storerooms and stationery cabinets.

• Coordinate with vendors and service providers to support office cleanliness and maintenance needs.

• Handle incoming and outgoing calls with professionalism, redirect inquiries as appropriate.

• Oversee incoming/outgoing deliveries and liaise with courier partners for delivery arrangements.

• Arrange courier pickups using PowerApps and manage parcel-related requests.

• Prepare welcome packs and coordinate the onboarding experience for new employees.

• Manage locker assignments and upkeep.

• Collect, sort, and distribute physical mail from the office mailbox weekly.

• Support general administrative functions and provide ad-hoc assistance as required.

Interested candidate please click "APPLY" to begin your job search journey and submit your CV directly through the official PERSOLKELLY job application platform - GO Mobile.

We regret to inform that only shortlisted candidates will be notified.

By sending us your personal data and curriculum vitae (CV), you are deemed to consent to PERSOLKELLY Singapore Pte Ltd and its local and overseas subsidiaries and affiliates to collect, use and disclose your personal data to prospective employers/companies based in any country for purposes of evaluating suitability for employment, conducting reference checks, administering employment related services, complying with Government’s health advisories and such other purposes stated in our privacy policy. Our full privacy policy is available athttps://www.persolkelly.com.sg/policies. If you wish to withdraw your consent, please drop us [e-mail]) to let us know. Please feel free to contact us if you have any queries

PERSOLKELLY Singapore Pte Ltd • RCB No. 200007268E • EA License No. 01C4394•Reg No: R1440784 (Foo May Cheng)