Admin Assistant

MELIORIS RECRUITMENT SERVICES PTE. LTD.; Singapore; On-site; SGD 30,000 - 50,000; Full time

Job summary

An established industry player is seeking a proactive Administrative Assistant to enhance office efficiency. In this dynamic role, you'll provide essential support to management by handling correspondence, maintaining inventory, and preparing reports. Your strong communication skills will be vital as you interact professionally with clients and team members. This position offers a fantastic opportunity to contribute to a collaborative environment while developing your administrative expertise. If you're ready to take on new challenges and make a meaningful impact, this role is perfect for you!

Qualifications

• Minimum NITEC qualification required.
• 1-year relevant experience in an administration role.

Responsibilities

• Provides administrative support to ensure efficient operation of the office.
• Maintains supplies inventory and prepares documents for clients.

Skills

Administrative Support

Communication Skills

Time Management

Information Analysis

Education

NITEC Qualification

Tools

Microsoft Office Suite

Job description

Job Description:

Job Responsibilities

• Conserves manager’s/ director’s time by:
  Reading, researching, and routing correspondence
  Drafting letters and documents
  Collecting and analyzing information
  Initiating communications
• Provides administrative support to ensure efficient operation of the office
• Exhibits polite and professional communication via phone, email and mail
• Maintains supplies inventory by:
  Checking stock to determine inventory level
  Anticipating supplies needed
  Placing and expediting orders for supplies
• Carries out administrative duties such as:
  Filing
  Typing
  Copying
  Binding
  Scanning
• Maintains supplies inventory by:
  Checking stock to determine inventory level
  Anticipating needed supplies
  Placing, and expediting orders for supplies
• Prepares regularly scheduled reports by collecting and analyzing information accurately
• Prepares documents for clients as assigned
• Submits forms and documents for consultants and clients
• Handles clients’ and any sensitive information in a confidential manner
• Procures gifts for business purposes, such as:
  Client appreciation
  Employee recognition
  Promotional events
• Prepares gifts for delivery to clients and employees
• Supports the team by performing tasks related to the organization and have strong communication
• Contributes to team effort by accomplishing related results as needed
• Provides support for manager and director through tasks as assigned

Requirements

• Minimum NITEC qualification
• 1-year relevant experience in administration role
• Able to start work immediately or short notice
• Working location: Tampines
• Working hours: 9am to 6pm, Mondays to Fridays