ADMINISTRATION MANAGER

CENTURY HR SOLUTIONS PTE. LTD.; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A leading company in Singapore is seeking an Administrative Manager to oversee office operations and manage administrative staff. The role involves developing policies, optimizing workflows, and ensuring efficient communication between teams. Ideal candidates will have strong organizational and leadership skills, along with a relevant bachelor's degree.

Qualifications

• Bachelor's degree in business administration or related field preferred.
• Prior experience in administrative or office management role required.

Responsibilities

• Oversee and manage all aspects of office operations.
• Supervise, coach, and train administrative staff.
• Develop and implement company policies and procedures.

Skills

Organizational Skills

Communication Skills

Leadership Skills

Problem-Solving Skills

Time Management Skills

Attention to Detail

Education

Bachelor's degree

Tools

Microsoft Office

Job description

An Administrative Manager is responsible for overseeing day-to-day office operations, managing administrative staff, and ensuring efficient workflows. They also play a crucial role in implementing and improving policies, procedures, and processes to enhance overall company efficiency.

Key Responsibilities of an Administrative Manager:

• Office Operations:Oversee and manage all aspects of office operations, including space allocation, facilities maintenance, and supply management.
• Staff Management:Supervise, coach, and train administrative staff, providing guidance and support to ensure efficient performance.
• Policy and Procedure Implementation:Develop, implement, and maintain company policies and procedures, ensuring compliance and consistency across the organization.
• Workflow Optimization:Identify and address bottlenecks in administrative workflows, implementing improvements to streamline operations and enhance productivity.
• Budget Management:Assist in preparing and managing budgets, monitoring expenses, and identifying cost-saving opportunities.
• Reporting and Analysis:Prepare and review reports related to administrative operations, providing insights into performance and areas for improvement.
• Communication and Coordination:Serve as a liaison between administrative staff and senior management, ensuring effective communication and coordination.
• Record Keeping:Maintain accurate and up-to-date records and documentation, ensuring compliance with legal and regulatory requirements.
• Event Planning:Organize and manage office events, including meetings, conferences, and social gatherings.
• Payroll and Human Resources:May be involved in payroll processing, personnel database management, and other HR-related tasks.

Essential Skills:

• Organizational Skills:Strong organizational skills are essential for managing multiple tasks and deadlines efficiently.
• Communication Skills:Effective communication skills, both written and verbal, are needed to interact with staff and management.
• Leadership Skills:The ability to lead and motivate administrative staff is important for ensuring efficient team performance.
• Problem-Solving Skills:The ability to identify and resolve problems effectively is crucial for optimizing workflows and addressing challenges.
• Time Management Skills:Strong time management skills are necessary for prioritizing tasks and meeting deadlines.
• Computer Proficiency:Proficiency in Microsoft Office and other relevant software is essential for managing data and reports.
• Attention to Detail:A keen attention to detail is required for ensuring accuracy and precision in record keeping and reporting.

Desired Qualifications:

• Bachelor's degree:A bachelor's degree in a relevant field, such as business administration or a related field, health care preferred.
• Relevant experience:Prior experience in an administrative or office management and work place health & safety role is typically required.
• Industry-specific knowledge:Knowledge of specific industry regulations or best practices may be advantageous depending on the role.