Administrative Assistant / Executive (Property Management)

CBRE Pte Ltd; Singapore; On-site; USD 30,000 - 55,000; Full time

Job summary

Join a forward-thinking company as an Admin Assistant, where you'll play a vital role in supporting various administrative functions and enhancing customer service. This position involves engaging with residents and visitors, managing records, and assisting in the preparation of reports. Your meticulous attention to detail and strong communication skills will be essential in ensuring smooth operations. If you're looking to contribute to a dynamic environment and grow within the property management sector, this opportunity is perfect for you.

Qualifications

• N/O levels or relevant professional certification required.
• Experience in Property Management/Real Estate is an advantage.

Responsibilities

• Provide administrative and customer service support for various projects.
• Handle office administrative duties and manage facilities’ bookings.

Skills

Interpersonal Skills

Communication Skills

Administrative Accuracy

Microsoft Office

Education

N/O Levels or Relevant Certification

Job description

Reporting to the Centre Manager, the Admin Assistant will perform administrative and customer service support for security, carpark, fire safety, equipment maintenance, and other projects. Complete records, reports and other duties as required and assigned.

Responsibilities:

• Reporting to the Centre Manager, the Admin Assistant will perform administrative and customer service support for security, carpark, fire safety, equipment maintenance, and other projects.
• Complete records, reports and other duties as required and assigned.
• Receive residents, visitors, tenants, contractors, workmen, etc. and provide directions and general assistance.
• Perform all office administrative duties, including filing of all correspondences, storing and retrieval of old files and records and keeping and updating tenant records.
• Receive telephone calls and direct callers to the appropriate officers and provide available information, where required.
• Assist in compilation of monthly and quarterly reports and to ensure timely submission.
• Preparation of circulars, letters, reports and other documents assigned expeditiously.
• Catalog and keep records of all necessary information, documents, etc.
• Making requisition of management office stationery and maintain inventory.
• Handle all inward and outward correspondences.
• Manage all facilities’ booking.
• Other administrative support and ad-hoc duties as assigned.

Requirements:

• N/ O levels or other relevant professional certification.
• Experience in Property Management/ Real Estate industry is a strong advantage.
• Good interpersonal and communication skills
• Meticulous to ensure administrative accuracy
• Well versed in Microsoft Office
• Open to work 5.5 days

Interested candidates, please submit your application with resume including the following information:

1. Last drawn/ Current salary.
2. Expected salary.
3. Notice Period.