Finance & Admin Manager

AESOPICA PTE. LTD.; Singapore; On-site; SGD 70,000 - 90,000; Full time

Job summary

A leading company in Singapore is seeking a Finance & Admin Manager to oversee financial health and administrative operations. The role involves managing accounts, payroll, compliance, and supporting various functions in a dynamic environment. Ideal candidates will possess strong analytical skills, integrity, and a proactive approach, with a degree in a relevant field and managerial experience in finance.

Qualifications

• Minimum 4 years of managerial experience in Finance.
• Prior experience in payroll management and HR administration.

Responsibilities

• Manage full set of accounts and day-to-day finance operations.
• Oversee whole company payroll administration.
• Ensure compliance with tax, audit, and all statutory requirements.

Skills

Analytical Skills

Attention to Detail

Integrity

Proactivity

Resourcefulness

Education

Degree in Accountancy

Degree in Finance

Degree in Business Administration

Tools

Xero

QuickBooks

Microsoft Office

Job description

The Finance & Admin Manager plays a key hands-on role in maintaining the company’s financial health and ensuring smooth administrative operations with a small team. Responsible for accounting, reporting, compliance, and HR admin tasks like payroll and leave management, this role supports multiple functions in a fast-paced, service-driven environment. Success requires a balance of strategic thinking, operational execution, and strong collaboration.

Key Responsibilities

FINANCE

• Manage full set of accounts and day-to-day finance operations, including accounts receivable/payable, bookkeeping, and bank reconciliation.

• Prepare timely monthly management reports and financial statements.

• Oversee budget planning, expense tracking, and cost control measures

• Supervise and guide the team to maintain accurate financial records and internal controls

• Ensure compliance with tax, audit, and all other statutory requirements.

• Liaise with external accountants, auditors, tax consultants, and regulatory bodies.

• Monitor and manage financial procedures across all boutiques to ensure consistency and accuracy.

• Manage vendor and client payments, bank reconciliations, and expense monitoring.

• Provide strategic financial guidance to Management, covering financial management, cost control, and risk mitigation.

• Continuously review, enhance, and document finance policies, frameworks, and workflows to improve efficiency.

ADMIN

• Ensure timely and professional correspondence with external stakeholders, including government agencies, suppliers, landlords, and employment agencies.

• Maintain and renew periodic contracts, leases, subscriptions, insurance policies, and other agreements.

• Identify and apply for relevant grants, claims, and subsidies that support business operations.

• Handle Order and Event inquiries, from initial request to final invoicing.

• Oversee company email correspondence, ensuring appropriate responses and redirections.

• Maintain a structured filing system (both digital and physical) that supports Company’s needs.

• Manage office resources, including inventory control for stationery and pantry supplies.

• Coordinate with third-party corporate secretarial service providers.

• Participate in cross-functional initiatives to enhance organizational efficiency beyond core responsibilities.

• Provide additional support as required by Management.

PAYROLL & HR ADMIN

• Oversee whole company payroll administration, including salary calculations, CPF contributions, bonuses, employee savings plans, and IR8A tax filings.

• Manage leave records, claims, and benefits administration.

• Maintain HR files for senior-level staff, including contracts and salary adjustments.

• Assist with onboarding, offboarding, and contract renewals for senior-level staff.

• Work with external HR/payroll service providers when needed and ensure compliance with labour laws and internal policies.

WE ARE LOOKING FOR SOMEONE WITH

• A strong work ethic, integrity, professionalism, and ability to maintain confidentiality

• A proactive, self-driven approach with resourcefulness and initiative.

• Excellent analytical skills and attention to detail.

• Digital savvy, with the ability to adopt and optimize IT applications effectively.

• Able to work independently in fast-paced environment.

REQUIREMENTS & QUALIFICATIONS

• Degree in Accountancy, Finance, Business Administration, or related field

• Minimum 4 years of managerial experience in Finance

• Prior experience in payroll management and HR administration

• Strong understanding of local tax, accounting, and labour regulations

• Proficiency in accounting software (e.g. Xero, QuickBooks) and Microsoft Office

• Familiarity with HR software and payroll platforms preferred

• Experience working in a multi-outlet F&B set up preferred