Permanent Admin Executive at Paya Lebar / Hougang, Up to $2,800 (Office hours)

-; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading company is seeking an Administrative Officer to manage estate documents, coordinate with residents and vendors, and provide financial support. This permanent role requires good communication skills and proficiency in Microsoft Office. Candidates with experience in property management are preferred.

Qualifications

• Minimum GCE 'O' Level in Business Admin or related field.
• 1-2 years of experience in property management or administrative roles preferred.
• Proficient in Microsoft Office (Word, Excel, Outlook).

Responsibilities

• Maintain proper filing system for estate documents and reports.
• Attend to residents' feedback and service requests.
• Assist in procurement tasks and handle petty cash claims.

Skills

Communication

Interpersonal skills

Organizational skills

Education

GCE 'O' Level in Business Admin or related field

Tools

Microsoft Office

Job description

- Permanent

- Up to $2,800

- Mon to Fri: 9am - 6pm

- Paya Lebar / Hougang

Responsibilities:

Administrative Duties

• Maintain proper filing system for estate documents, correspondences, and reports.
• Handle incoming calls, emails, and walk-in enquiries from residents, contractors, and suppliers.
• Prepare circulars, notices, meeting agendas, and minutes.
• Assist in drafting quotations, purchase orders, and work orders.

Resident & Visitor Management

• Attend to residents' feedback, service requests, and complaints professionally.
• Manage visitor registrations, facility bookings, and key handovers (e.g., access cards, carpark labels).
• Track and follow up on feedback resolution.

Vendor & Contractor Coordination

• Schedule appointments and supervise contractors performing estate works or repairs.
• Verify service reports and delivery orders for vendor billing.
• Assist in monitoring term contractors' attendance and compliance.

Financial & Procurement Support

• Assist in procurement tasks such as sourcing, obtaining quotations, and preparing comparison sheets.
• Handle petty cash claims and maintain expense records.
• Support monthly billing preparation (e.g., utilities, season parking, bookings).

Meeting & Report Support

• Assist in the preparation and coordination of AGMs, council meetings, and site inspections.
• Compile defect reports, inspection checklists, and monthly estate reports.

General Estate Support

• Perform regular site walks to identify cleanliness, maintenance, or safety issues.
• Ensure all noticeboards and digital displays are updated with relevant information.
• Support emergency or incident response coordination on site.

Duration:

• Permanent

Salary:

• Up to $2,800

Working hours:

• Mon to Fri: 9am - 6pm

Location:

• Paya Lebar / Hougang

Requirements:

• Minimum GCE 'O' Level in Business Admin or related field.
• At least 1-2 years of experience in property management or administrative roles preferred.
• Good communication and interpersonal skills.
• Proficient in Microsoft Office (Word, Excel, Outlook).
• Able to work independently and manage multiple tasks.
• Familiar with MCST environment is an advantage.

Interested applicants, kindly email your detailed resume (MS Word format is preferred):

[e-mail](Registration no: R1332758)

Please ensure that applications sent through email are no bigger than 1Mb.
We thank all applicants for your interest but reCopygret to inform that only shortlisted candidates would be notified.

Success Human Resource Centre Pte Ltd (EA License Number: 97C4832)
160 Robinson Road, #13-07/08/09 SBF Center, Singapore 068914
T: 6337 3183 | W: www.successhrc.com.sg