Senior Executive (Administration)

Singapore Polytechnic; Singapore; On-site; USD 30,000 - 60,000; Full time

Job summary

An established industry player is seeking a Senior Executive to enhance student experiences through effective administrative and operational support. This role offers the chance to mentor student groups, manage CCA activities, and collaborate with various stakeholders to organize vibrant campus events. The ideal candidate will possess strong organizational skills, a passion for student development, and proficiency in the Microsoft Office suite. Join a dynamic team dedicated to fostering a positive educational environment and making a difference in students' lives.

Qualifications

• Minimum 2-4 years of experience in administration with financial background.
• Ability to manage student CCAs and provide mentoring.

Responsibilities

• Provide administrative support for CCA coaches and sports facilities.
• Manage and mentor student CCA groups.

Skills

Administrative Support

Financial Management

Mentoring

Microsoft Office Suite

Communication Skills

Organizational Skills

Education

Diploma or equivalent

Tools

Microsoft Outlook

Microsoft Excel

Microsoft Word

Microsoft PowerPoint

Job description

What the role is:

Most Positive Workplace Collaboration Award - Singapore International Chamber of Commerce Awards 2025

Ranked #19 for The Straits Times Singapore's Best Employers 2024 & 2025

The Department of Student Development (SD) aims to provide all SP students with a positive Polytechnic experience through meaningful out-of-classroom activities.

As a Senior Executive, the appointee will be required to provide administrative, financial and operational support in the department, including but not limited to coaches appointment processes, as well as manage & mentor student CCA groups. The job also requires the appointee to take on roles in other committees, with opportunities to work with both internal and external stakeholders to organize SP-wide events to enhance campus vibrancy. He/she should be open to job mobility.

What you will be working on:

Responsibilities:-

• Administrative and operational support for CCA coaches/instructors and sports facilities
  • Support procurement and appointment process of CCA coaches and instructors
  • Monitor coaches’ budget and ensure timely processing of payment to CCA coaches and instructors
  • Support facility booking requests and processes

• Manage and mentor CCA groups
  • Mentor student leaders and align clubs with holistic student development framework
  • Oversee all administrative and operational matters related to CCA groups
  • Recruit coaches/instructors (if applicable) and work closely with them to enhance students' performance
• Provide general support to the department on procurement related matters and perform any other ad-hoc tasks as assigned

What we are looking for:

Requirements:-

• Diploma or equivalent preferably with minimum 2 - 4 years working experience in the area of administration and preferably with financial experience.
• Possess passion and ability to manage student CCAs and provide mentoring/coaching to students.
• Proficiency in Microsoft Office suite (Outlook, Excel, Word, PowerPoint, etc.).
• Good verbal and written communication skills.
• Organized, detailed-oriented, versatile and good interpersonal skills.
• Possess initiative with ability to multi-task and able to work independently with a proactive & positive attitude and minimal supervision.

Successful candidate will be offered a 2-year contract in the first instance.

Closing date: 22 May 2025

If you are shortlisted for the position(s), you should hear from us within 30 days of the closing date of the advertisement.

About Singapore Polytechnic

As Singapore’s first polytechnic, Singapore Polytechnic (SP) prides ourselves in providing the best learning experience for our students in pre-employment and continuing adult education. The mission of SP is to prepare our learners to be life ready, work ready and world ready. Our vision is to be a caring community of inspired learners committed to serving with mastery.