Facilities Manager (IFM)

Exceltec Property Management Pte Ltd; Singapore; On-site; USD 60,000 - 100,000; Full time

Job summary

An established industry player is seeking a Facilities Manager to oversee the operations and maintenance of properties. This role involves coordinating with contractors, managing emergency repairs, and ensuring compliance with safety regulations. The ideal candidate will have a minimum of five years of relevant experience and a valid Fire Safety Manager certification. Join a dynamic team dedicated to providing exceptional facilities management services and ensuring the smooth operation of all facilities. If you are passionate about property management and thrive in a fast-paced environment, this opportunity is perfect for you.

Qualifications

• Minimum five years of experience in facilities management.
• Possess a valid Fire Safety Manager certification.

Responsibilities

• Coordinate defect rectification and maintenance programs.
• Manage emergency repairs and provide technical support.
• Conduct compliance inspections and submit management reports.

Skills

Facilities Management

Fire Safety Management

Customer Service

Compliance Inspections

Technical Reporting

Education

Fire Safety Manager Certification

Relevant Degree in Facilities Management

Tools

Project Management Software

Reporting Tools

Job description

Facilities Manager – Duties and Responsibilities
(Note: The duties outlined below are not exhaustive and may be subject to change as required.)

a) Coordinate with the Client’s representative (SO) on the rectification of defects, tracking of outstanding works by the Main Contractor, maintenance programs, and sub-contractor schedules using appropriate software and tools. Ensure all outstanding works are completed satisfactorily.

b) Manage emergency repairs, ad-hoc breakdowns, troubleshooting activities, and provide technical support where necessary. Act as a point of coordination between the Main Contractor, sub-contractors, and the Client.

c) Consolidate and submit technical reports and findings to the Client and SO as required.

d) Oversee Permit-to-Work (PTW) processes and related compliance matters.

e) Manage workplace health and safety requirements, including ensuring risk assessments are submitted and adhered to by all sub-contractors. Conduct inspections and spot checks to maintain compliance.

f) Oversee works management processes, including preparation of monthly progress reports, certification of completed works, and administration of variation orders.

g) Conduct regular statutory and compliance inspections (e.g., fire safety, structural inspections) and submit corresponding management reports to the Client.

h) Manage customer service matters, ensuring timely and professional resolution of feedback or complaints from tenants, users, or members of the public.

i) Support general office management activities, including maintenance of supplies, coordination of bill payments, and other administrative support as required by the Client.

j) Carry out any other tasks necessary for the smooth operations of the property or as directed by the Client SO.

k) Prepare and submit periodic reports on the status of operations in a format acceptable to the Client SO.

l) Represent the Client in managing tenant-related matters professionally and efficiently.

m) Ensure the smooth day-to-day operation of all facilities management services.

Job Requirements
• Minimum five (5) years of relevant experience in a similar capacity, preferably in managing properties of similar scale and nature.
• Possess a valid Fire Safety Manager (FSM) certification with at least three (3) years of fire safety management experience, if required to act as FSM.
• Experience in the takeover of at least two (2) new developments in the past five (5) years.
• At least three (3) years of experience providing integrated facilities management services to Government Procurement Entities (GPEs) is preferred.