Assistant/Senior Assistant Director (Finance), Finance & Office Administration

Ministry of Law; Singapore; On-site; USD 60,000 - 100,000; Full time

Job summary

An established industry player is seeking a skilled financial manager to oversee budget and finance management. This role involves guiding a team, managing daily financial operations, and ensuring accountability in fund usage. Candidates should have a strong background in financial reporting and budget administration, with experience in financial software and data analysis. The position offers an opportunity to contribute to effective financial governance within the public sector. If you are detail-oriented and possess excellent communication skills, this role could be your next career step.

Qualifications

• 3-7 years of relevant experience in financial reporting, budgeting, and analysis.
• Proficiency in financial modeling and reporting.

Responsibilities

• Oversees budget & finance management, ensuring team guidance and development.
• Manages daily financial operations and provides performance reports.

Skills

Governance & Risk Management

Budget Planning and Administration

Financial Reporting

Financial Operations & Controls

Systems and Data Management

Education

Qualification in Finance, Accountancy, Economics, or related field

Tools

NFS@Gov

Advanced Excel

Job description

What you will be working on:

Responsibilities: OVERSIGHT OF BUDGET & FINANCE MANAGEMENT SECTION - Oversees and provides guidance to officers in the section.
- Manages staff, including motivating, coaching, mentoring, performance reviews, dialogue, career development guidance, routine administrative responsibilities (e.g., leave and course approvals), and other HR issues.
- Ensures the team receives good career development opportunities and guidance.
FINANCIAL ADMINISTRATION - Manages daily financial operations of the Ministry (payments, receipts, journals, etc.).
- Performs periodic data analytics of collections and payments, reviews and highlights exceptions.
- Attends to auditors’ queries as needed.
- Monitors unclaimed monies and arrears.
- Ensures timely processing of payments, receipts, and journals, and alerts management to any exceptions or red flags.
- Provides periodic financial performance reports to management.
FUNDING / BUDGET MANAGEMENT - Monitors budget utilization.
- Ensures budget utilization targets are met and promotes financial discipline.
- Reviews funding papers and agreements.
ASSURANCE - Ensures financial accountability in the use and spending of entrusted funds.
- Ensures proper financial controls are in place.

What we are looking for:

Key competencies required:

• Governance & Risk Management: Knowledge and application of internal control frameworks, regulations, policies, and risk management strategies.
• Budget Planning and Administration: Ability to execute short-term and long-term budget planning and administration.
• Financial Reporting: Ability to prepare financial statements in accordance with applicable principles and standards.
• Financial Operations & Controls: Knowledge of laws, regulations, and principles governing financial operations, including management of service providers and contracts.
• Systems and Data Management: Ability to administer financial systems, management reporting, e-transaction portals, and other IT systems.

Other requirements:

• Qualification in Finance, Accountancy, Economics, or related field.
• 3-7 years of relevant experience.
• Proven track record in financial reporting, budgeting, and analysis.
• Experience with financial software (e.g., NFS@Gov), advanced Excel, and data analysis skills.
• Understanding of financial principles and regulations, preferably in the public sector.
• Proficiency in financial modeling and reporting.
• Effective communication and interpersonal skills.
• Meticulous attention to detail and accuracy.
• Knowledge of funding/costing models (e.g., cost-benefit analysis, activity-based costing).

The role will be offered based on experience, initially as a one-year contract.