Admin Assistant

People Profilers; Singapore; On-site; SGD 30,000 - 50,000; Full time

Job summary

An established industry player is seeking a skilled Administrative Assistant to ensure a smooth and efficient office environment. In this dynamic role, you will manage office supplies, coordinate meetings, and provide essential support to various departments. Your organizational prowess and attention to detail will be crucial in maintaining the CEO's calendar and handling confidential information. This position offers a competitive remuneration package and a comprehensive range of benefits, making it an exciting opportunity for those looking to make a significant impact in a vibrant workplace. If you thrive in a fast-paced setting and have a passion for administrative excellence, this role is perfect for you.

Qualifications

• Minimum 3 years of admin support experience in a fast-paced environment.
• Proficient in Microsoft Office and Google Workspace.

Responsibilities

• Manage office supplies and equipment for a functional workspace.
• Schedule meetings and coordinate travel arrangements.

Skills

Organizational Skills

Time Management

Interpersonal Skills

Attention to Detail

Confidentiality

Education

Diploma in Business

Nitec in Office

Tools

Microsoft Office Suite

Google Workspace

Job description

Responsibilities:

• Manage, monitor and maintain office supplies and equipment, ensuring a well-stocked and functional workspace.
• Handle incoming and outgoing mails ensuring timely distribution and response.
• Answer and direct phone calls, taking accurate messages and providing professional customer service.
• Schedule and coordinate meetings, appointments, and travel arrangements, including booking venues, flights, and accommodations.
• Assist with the preparation of presentations, reports, and other documents.
• Coordinate and support office events and meetings.
• Assist with onboarding new employees, including preparing workstations, stationary and providing necessary information.
• Assist employees with staff purchases, ensuring proper documentation and discount application.
• Provide general administrative support to various departments as needed.
• Manage and maintain the CEO's calendar, scheduling appointments and prioritizing tasks.
• Take and transcribe meeting minutes, ensuring accurate and timely distribution.
• Handle, organize and maintain confidential information with discretion and maintain strict confidentiality.

Minimum Requirements:

• Diploma in Business, Nitec in Office or any related discipline.
• Minimum 3 years of admin support working experience.
• Proven experience as an Administrative Assistant or Secretary, preferably in a fast-paced environment.
• Proficient in Microsoft Office Suite & Google Workspace (Word, Excel, PowerPoint, Outlook).
• Strong organizational and time-management skills, with the ability to prioritize tasks and meet deadlines.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Strong attention to detail and accuracy.
• Ability to work independently and as part of a team.
• Excellent interpersonal skills.

All successful candidates can expect a very competitive remuneration package and a comprehensive range of benefits.

Please email your resume in a detailed Word format to [e-mail]

We regret that only shortlisted candidates will be notified.

People Profilers Pte Ltd

20 Cecil St, #08-09, PLUS Building Singapore 049705

DID: 6950 9725

http://www.peopleprofilers.com

Georgez Josiah LIM

License Number: 02C4944

Registration Number: R1108994

Please be informed that the personal data you provided by way of your job application to People Profilers will be collected, used and disclosed by or on behalf of People Profilers to determine or investigate your suitability, eligibility or qualifications for employment with People Profilers and/or its Clients and manage your application for employment with People Profilers and/or its clients, including identifying you as a potential candidate for future suitable positions and/or notifying you of any such positions, either existing or in the future.