Procurement Executive

Hotel Royal Ltd; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job description

Procurement Executive is responsible for procuring the necessary goods and services for the Hotel’s operation, ensuring cost-effectiveness, quality, and compliance with industry standards. This includes sourcing vendors, negotiating contracts and managing inventory. This position also plays a crucial role in maintaining accurate records, reporting on costs, and assisting other departments in monitoring expenses.

JOB RESPONSIBILITIES

1. Process purchasing documents, including Purchase Orders (POs), Telephone Order Forms, enquiry forms for F&B tenders, and requisitions for indirect materials.

2. Update and maintain the Approved Vendor List and Vendor Evaluation Forms.

3. Place orders for food service items, indirect materials, and restock items based on inventory re-order levels.

4. Manage ad-hoc purchases of indirect materials based on departmental needs.

5. Monitor vendor performance for both indirect materials and F&B/market list items.

6. Source new products to meet operational and quality requirements.

7. Maintain up-to-date pricing for branded items and review F&B tenders every four months.

8. Continuously source cost-effective and high-quality alternatives for products and materials.

9. Coordinate delivery schedules with vendors and suppliers to ensure timely and accurate deliveries.

10. Negotiate with suppliers and vendors to secure the best pricing and product quality.

11. Ensuring all procurement activities comply with company policies, regulations and industry standards.

12. Collaborating with other departments in the hotel to meet their needs and ensure efficient operations.

13. Prioritize ethical and sustainable sourcing practices, including supporting local suppliers and promoting environmentally friendly products.

14. Perform other duties as assigned by Management.

EDUCATION & WORK EXPERIENCE

• Minimum Diploma in Supply Chain Management, Business Administration, Procurement, Logistics, or a related field.

• At least 2 years of relevant experience in the hospitality or food service industry.

• Proficient in Microsoft Office applications (e.g., Excel, Word, Outlook).

• Strong negotiation, communication, and interpersonal skills.

• Solid administrative and problem-solving abilities.

• Understanding of purchasing procedures, stock control, and inventory systems.

• Able to work independently, manage multiple tasks, and perform well under pressure.