Officer, Exhibitions And Museum Services (Temp) (JR10002074)

Marina Bay Sands Pte Ltd; Singapore; On-site; SGD 30,000 - 40,000; Full time

Job summary

Join a leading company as an Administrative Assistant, where you will support the Director in various administrative tasks, manage calendars, and assist with HR processes. This role requires strong communication skills and proficiency in Microsoft Office. Be part of a diverse and inclusive team committed to excellence in a cultural setting.

Qualifications

• No formal education required.
• Some professional experience in a corporate administrative role.

Responsibilities

• Manage the calendar of the Director and support in administrative matters.
• Assist with business travel arrangements and meeting preparations.
• Participate actively in the museum's Admin Group.

Skills

Communication

Team Player

Self-Motivation

Tools

Salesforce

SAP

Ariba

Microsoft Office

Job description

LOVE WHAT YOU DO? THERE IS A PLACE FOR YOU HERE!

Be part of our diverse and inclusive team.

Job Responsibilities

• Manage the calendar of the Director, which includes scheduling of appointments and booking of meeting rooms

• Support the Director in all administrative matters such as approval of requests via administrative system

• Assist the Director in HR matters, including liaising with HR on the administrative processes associated with incoming hires

• Assist with making business travel arrangements for the Director and other members of Programmes, Exhibitions and Museum Services

• Assisting the Director in other duties, as directed

Reports and Meetings

• Assist the Director in preparing materials for the museum’s the International Advisory Board (IAB), which involves ensuring Board Papers, with reports from each PEMS museum department, are prepared and passed to the Officer of Executive Initiatives on time, ahead of each meetings

• Work together with the museum’s Senior Administrator and Officer of Executive Initiatives to schedule, departmental and museum-wide meetings and ensure that action points are documented and distributed to attendees.

• Assist the Director in developing materials for meetings within MBS

Participating in the Admin Group

• Be an active member of the museum’s Admin Group, which includes representatives from each department who perform administrative duties

• Attend regular weekly or biweekly meetings of the Admin Group

• Assist with the administrative functions of the museum, including covering for the Senior Administrator when required

• Assist with monthly forecasting and budget reports

• Assist in organising team bonding sessions for the museum

• Assist in organising quarterly All Hands meetings for the museum

Job Requirements

Education & Certification

• No formal education required

Experience

• Experience of working with software such as Salesforce, SAP and Ariba or similar systems

• Experience of working in a cultural setting

Other Prerequisites

• Some professional experience in a corporate administrative role

• Competent in Outlook and Microsoft Office (Word, Excel, PowerPoint)

• Proficient in spoken and written English language

• Good communications skills, including good conversation manners in person, online and on the telephone

• Experience of assisting a manager, including a working understanding of calendar management

• A good team player who is willing to support the department, and all its team members

• Strong self-motivation, initiative and a willingness to learn

• Proactive in being continually aware and updated about developments within ArtScience Museum and Marina Bay Sands

• Experience of minute-taking

• A good appreciation of the mission and cultural context of ArtScience Museum

• A well-groomed and professional appearance

Marina Bay Sands is committed to building a diverse, equitable and inclusive workforce, providing equal opportunities as we grow our talent base to match our growth ambitions in Singapore.Our employees are committed to adhere to and abide by all rules, regulations, policies and procedures, including the rules of conduct and business ethics of the Company.