Executive Assistant to Global CEO

Builder.ai - What would you Build?; Singapore; Hybrid; SGD 50,000 - 70,000; Full time

Job summary

A fast-paced tech startup is seeking an Executive Assistant to support the Global CEO. This role requires exceptional organizational skills, travel coordination, and administrative support. The ideal candidate thrives in a dynamic environment and is tech-savvy, ensuring the CEO operates efficiently.

Benefits

Discretionary variable pay

Stock options

24 days annual leave

Private Medical Insurance

Generous Referral Bonus scheme

Qualifications

• 5+ years’ experience supporting C-suite executives.
• Ability to manage a demanding, ever-changing schedule.

Responsibilities

• Manage the CEO’s complex global calendar.
• Coordinate extensive global travel arrangements.
• Handle administrative tasks and communication.

Skills

Organizational Skills

Attention to Detail

Proactive

Tech-Savvy

Tools

Google Suite

Microsoft Office

Job description

About the Role

We’re seeking a highly organized, proactive Executive Assistant (EA) to the Global CEO in a fast-paced tech startup. This role demands exceptional scheduling, travel coordination, and administrative support, ensuring the CEO operates at peak efficiency. Availability outside traditional office hours may be required. The role requires 3 days a week at the office and 2 days of remote work.

What We Offer

• Competitive salary with performance incentives.

• Health and wellness benefits.

• High-level executive exposure in a fast-growing global company.

Note: This role requires dedication, flexibility, and high energy in a rapidly scaling startup environment. If you thrive under pressure and love making things run seamlessly, we’d love to hear from you.

Key Responsibilities

• Own and manage the CEO’s complex global calendar, prioritizing key meetings.

• Coordinate extensive global travel, handling flights, accommodations, visas, and last-minute changes.

• Manage high-volume communication, filtering and flagging urgent matters.

• Handle administrative tasks, including expense reports and document preparation.

• Provide occasional personal support to streamline the CEO’s day-to-day operations.

Requirements

• 5+ years’ experience supporting C-suite executives, ideally in a startup or tech environment.

• Proven ability to manage a demanding, ever-changing schedule.

• Highly organized, proactive, and solutions-focused with strong attention to detail.

• Tech-savvy, proficient in Google Suite, Microsoft Office, and scheduling tools.

• Thick-skinned, adaptable, and discreet, with the ability to handle confidential information.

Benefits

• Discretionary variable pay or commission scheme depending on your role
• Stock options in a $450 million funded Series D scale-up company
• Hybrid working
• 24 days annual leave + public holidays
• 2 x Builder family days each year
• Time off between Christmas and New Year
• Generous Referral Bonus scheme
• Private Medical Insurance with AIA