Operations & Admin Executive

Firstcom Academy Pte. Ltd.; Singapore; On-site; SGD 30,000 - 45,000; Full time

Job summary

A leading educational institution in Singapore is seeking an Operations Coordinator to manage class operations, liaise with stakeholders, and analyze data to optimize procurement processes. The ideal candidate will possess strong coordination and analytical skills, and be proficient in data visualization tools. This role offers a structured work schedule from Monday to Friday, providing a great opportunity for those looking to grow in an administrative capacity.

Qualifications

• Minimum 1 year of relevant experience in an Administrative or Customer Service role.

Responsibilities

• Oversee daily operations of classes and liaise with stakeholders.
• Analyze purchasing data to optimize procurement processes.
• Utilize data visualization tools to present insights.

Skills

Coordination

Data Analysis

Communication

Education

O Level or equivalent

Tools

Microsoft Office

Tableau

Power BI

Job description

Job Responsibilities:

• Oversee the daily operation of opening and closing of classes, point of contact to liaise between

internal and external stakeholders such as vendors (bus, catering, aircon etc)

• Upkeep of facilities, handling purchases relating to operations (food, course booklets, stationery

etc)

• Contribute to the team effort by performing other job-related duties as required.

• Analyse purchasing data to optimize procurement processes and reduce costs.

• Utilize data to track facility usage and identify areas for improvement.

• Present findings and recommendations to stakeholders in a clear and concise manner.

• Work with various departments to understand their data needs and provide analytical support.

• Use data visualization tools (e.g., Tableau, Power BI) to make complex data more accessible and

understandable.

• Create comprehensive reports and dashboards to present data insights to management.

• Gather data from various sources, including databases, spreadsheets, and other data repositories.

• Utilise statistical techniques and software tools to analyze large datasets.

• Develop predictive models and algorithms to forecast business outcomes.

Requirements:

• Candidate must possess at least "O" Level or equivalent.

• Minimum 1 year of relevant experience in an Administrative or Customer Service role

• Good follow up and coordination skills

• Proficient with Microsoft Office

Working Hours:

• Monday – Friday (9:00 am – 6:00 pm)