Admin/ Executive Assistant (Operating Theatre Operations) *Diploma/Entry level*

RecruitFirst Pte. Ltd; Singapore; On-site; USD 30,000 - 60,000; Full time

Job summary

An established industry player in healthcare operations is seeking a dedicated individual to join their Operating Theatre team. This role offers hands-on exposure in managing daily operations, procurement, and IT support within a dynamic and fast-paced environment. You will ensure smooth operations by supporting billing processes, tracking supplies, and addressing system issues. If you thrive in a meaningful work setting and are passionate about making a positive impact in healthcare, this is the perfect opportunity for you. Join a team that values service orientation, resourcefulness, and independent decision-making.

Qualifications

• Min. 2 years' administrative/operations experience, preferably in healthcare.
• Strong communication and interpersonal skills are essential.

Responsibilities

• Verify and process daily patient surgery charges accurately.
• Assist with procurement of OT supplies and equipment.
• Be the first contact for OT users’ basic IT or system issues.

Skills

Administrative Skills

Communication Skills

Multi-tasking

Decision-making

Education

Diploma from a recognized institution

Tools

Microsoft Office

Job description

Job Highlights:
Be part of a dedicated healthcare operations team
Hands-on exposure in OT operations, procurement, billing & IT support
Dynamic, fast-paced, and meaningful work environment

Job Description:
We are looking for a dedicated and service-oriented individual to join our Operating Theatre (OT) Operations team. You’ll play a key role in ensuring smooth daily OT operations by supporting billing, procurement, system-related matters, and team supervision. If you thrive in a fast-paced healthcare setting and enjoy making a positive difference, we want to meet you!

Key Responsibilities:

Operations & Administration

• Verify and process daily patient surgery charges accurately

• Assist with procurement of OT supplies, equipment, and services

• Track stock levels, usage, and purchase orders

• Support roster planning and daily administrative needs

IT & System Support

• Be the first contact for OT users’ basic IT or system issues

• Maintain charge codes and forms in OT systems

• Report and escalate system faults where necessary

Team Support

• Plan team roster and leave schedules

Requirements:
Diploma from a recognized institution
Min. 2 years' administrative/operations experience, preferably in healthcare
Good communication and interpersonal skills
Proficient in Microsoft Office
Service-oriented, resourceful, and independent
Strong multi-tasking and decision-making abilities

If you’re passionate about healthcare operations and enjoy dynamic team environments — apply now!

Interested Applicants, please send in your resume by applying below.

We regret to inform that only shortlisted applicants will be notified.

Mandy Tay R1654634
RecruitFirst Pte Ltd EA License No.: 13C6342