Property and Maintenance Executive

SKOOL4KIDZ PTE LTD; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A leading company in Singapore is seeking a Facilities Management professional to oversee procurement, facility maintenance, and administrative tasks. The role involves coordinating with suppliers, managing documentation, and ensuring compliance with operational standards. Candidates should possess a relevant diploma and have strong management and organizational skills.

Qualifications

• Diploma in Facilities Management, MEP/Construction, or related fields required.

Responsibilities

• Coordinate procurement activities and manage supplier relationships.
• Inspect and maintain campus facilities as per SOP.
• Support in streamlining systems and documentation.

Skills

Coordination

Management

Documentation

Negotiation

Education

ITE or Polytechnic Diploma in Facilities Management

MEP/Construction or related fields

Job description

Job Summary

This position involves responsibilities across procurement, facility and administrative works, and adhoc tasks. The role requires coordination, management, and maintenance to ensure smooth operations.

1. Procurement

• Review specifications and relevant documentation.
• Coordinate with overseas suppliers on materials, including quantities and specifications.
• Monitor procurement activities to ensure timely delivery of materials and services.
• Update P&M Manager on shipment and delivery statuses.
• Assist the P&M Manager in project scheduling to align procurement with project timelines and cost management.
• Maintain organized documentation of procurement processes, contracts, and costs.

2. Facility and Administrative Works

• Inspect campus premises and ensure facilities are maintained per SOP.
• Perform asset tagging and conduct audits for centres.
• Submit grants to ECDA for new centre projects.
• Manage facility maintenance, repairs, and upkeep of equipment and fixtures.
• Maintain property contracts accurately and up-to-date.
• Source quotations and confirm renovation and maintenance works for assigned locations.
• Ensure proper documentation of property contracts and drawings.
• Assist in sourcing fixtures, fittings, and construction materials, including supplier negotiations.
• Process payments and invoices following company policies.

3. Adhoc Tasks

• Support the Head of Department and Consultants in setting up and streamlining systems, SOPs, and documentation.
• Improve document management, reporting, and claims processes.
• Monitor contractor performance, ensure compliance, and report metrics.
• Undertake additional duties or projects as assigned.

Minimum Qualifications

ITE or Polytechnic Diploma in Facilities Management, MEP/Construction, or related fields.