Facilities Administrator (6-momth Contract)

CWT Pte. Limited; Singapore; On-site; USD 30,000 - 50,000; Full time

Job summary

An established industry player is seeking a diligent administrative support professional to assist the Facilities Department. This role involves managing vendor invoices, maintaining documentation, and providing general support to ensure smooth operations. The ideal candidate will have a diploma in facilities management and relevant experience in the property sector. Strong organizational and communication skills are essential, as well as proficiency in Microsoft Office. Join a dynamic team and contribute to the efficient management of facilities in a collaborative environment.

Qualifications

• Preferably have a diploma in relevant fields.
• Experience in property/facilities management is a plus.

Responsibilities

• Provide administrative support to the Facilities Department.
• Assist with vendor invoices and purchase order records.
• Maintain documentation and track building licenses.

Skills

Microsoft Office

Interpersonal Skills

Communication Skills

Organizational Skills

Education

Diploma in Building/Property/Facilities Management

Job description

Responsibilities:

• Provide general administrative support to the Facilities Department

• Assist in the compilation of monthly utility meter readings and liaise with the finance team for billing.

• Assist with term vendors and/or contractors for accounts payable matters.

• Assist with purchase order issuance and maintaining PO records

• Assist with processing vendor’s invoices

• Maintain proper documentation filing records in an orderly manner.

• Maintain an updated list of CERT, fire wardens, term contractors, etc.

• Maintain an updated list of Term Contractors contract and coordinate contract renewal

• Assist with getting quotations for the site ad-hoc repair/replacement matters

• Manage the car decal administration and issuing of car decal

• Handle billing requisition for facilities work carried out that is recoverable from end-users.

• Track expiry dates of relevant building licenses/permits and term contracts, flag out in advance to teammates for them to prepare for renewal.

• Any other duties that may be assigned.

Job Requirements:

• Preferably Diploma in Building/Property/Facilities Management or equivalent qualification.

• Relevant experience in working in property/facilities management industry.

• Proficient in Microsoft Office

• Meticulous and well organized to ensure administrative accuracy.

• Occasionally, attend site meetings when required.

• Team player with good interpersonal, communication (verbal and written) skills and follow-up skills.

• Able to commit for 6-month