Admin Assistant, Operations

SWIFT INTEGRATED LOGISTICS (S) PTE. LTD.; Singapore; On-site; SGD 25,000 - 45,000; Full time

Job summary

An established industry player is seeking a detail-oriented individual to manage filing systems and assist with vehicle maintenance records. This role involves supporting various administrative tasks, including preparing reports and maintaining equipment lists. The ideal candidate will thrive in a fast-paced environment, demonstrating integrity and meticulousness in their work. Join a dynamic team that values efficiency and organization, contributing to the smooth operation of logistics processes. If you are ready to take on diverse responsibilities and make a difference, this opportunity is perfect for you.

Qualifications

• High level of integrity and discretion is essential.
• Meticulous attention to detail required.

Responsibilities

• Manage organized filing system and assist in customer audits.
• Prepare monthly reports on vehicle expenses and update stock inventory.

Skills

Integrity

Meticulousness

Fluency in English

Ability to work under tight deadlines

Proficiency in Microsoft Office

Tools

Microsoft Office

Job description

Responsibilities

• Manage and maintain an organized filling system; assist in customer audits.
• Regularly update and arrange SCDF License Inspection requirements.
• Support vehicle maintenance records and servicing schedules.
• Request for Quotation (RFQ) and preparation of Purchase Orders (PO).
• Prepare monthly reports on vehicle expenses and provide daily updates on vehicle status.
• Update and maintain equipment lists for trucks and trailers, including the Vehicle Defect Report.
• Update the stock inventory, and assist with monthly stock take.
• Assist and back up in general administrative and clerical support for another department.
• Assist and back up for sorting, filling and keying of Delivery Tickets in system.
• Assist and back up for operations supplies suck as uniforms, accoutrements, stationary, pantry toiletries.
• Perform additional ad hoc duties as assigned by your supervisor.

Requirements

• High level of integrity and discretion
• Meticulous
• Fluent in English, which includes the ability to read and write
• Able to work under tight deadlines in a fast-paced environment
• Proficient in Microsoft Office applications

Working Location: Joo Koon [3 bus stops away from Joo Koon Bus Interchange]

Working hours: Monday - Friday 8.30am to 5.30pm,

Sat 8.30am to 12.30pm.

Interested candidates, please email: [e-mail]