Payroll Executive (Regional Role)

MCI Career Services Pte Ltd; Singapore; On-site; SGD 40,000 - 70,000; Full time

Job summary

An established industry player is seeking a meticulous Payroll Executive to oversee comprehensive payroll operations. This role is pivotal in ensuring timely and precise payroll processing, adhering to internal protocols and statutory regulations. The ideal candidate will manage payroll for a significant workforce, ensuring compliance and accuracy while addressing queries from stakeholders. If you thrive in a detail-oriented environment and have a passion for HR processes, this opportunity is perfect for you. Join a dynamic team where your contributions will significantly impact the payroll function and employee satisfaction.

Qualifications

• At least 4 years of payroll experience in logistics or manufacturing.
• Experience managing payroll for 300-500 employees.

Responsibilities

• Manage end-to-end monthly payroll processing for assigned headcount.
• Handle monthly overtime calculations and reporting.
• Support insurance benefits administration and audit documentation.

Skills

MS Excel (VLOOKUP, IF statements, multi-level sorting)

Attention to detail

Independent work

Familiarity with attendance systems

Education

Diploma or Degree in Human Resource Management

Job description

Job Overview

Our Client is looking for a dedicated and detail-oriented Payroll Executive to manage the full spectrum of monthly payroll operations. This role ensures timely and accurate payroll processing in line with internal SOPs, statutory regulations, and audit requirements.

Key Responsibilities

• Manage end-to-end monthly payroll processing for assigned headcount, ensuring accuracy and compliance.

• Maintain payroll and personnel records in the HRM/Payroll system with proper documentation filing.

• Handle monthly overtime calculations and reporting.

• Monitor employee lifecycle changes (e.g., contract renewals, confirmations, resignations) to ensure payroll accuracy.

• Address queries from statutory authorities and internal stakeholders via the service request platform.

• Oversee and maintain leave records, ensuring entitlements and system settings are up to date.

• Coordinate exit clearance processes for departing employees.

• Liaise with system vendors for payroll system enhancements and ensure alignment with internal policies.

• Validate employee reimbursement claims in accordance with internal guidelines.

• Support insurance benefits administration, including movement updates and claim coordination with brokers/insurers.

• Prepare and support payroll-related documentation for audits.

• Assist in C&B-related tasks such as drafting letters, reviewing policies, and supporting ad-hoc initiatives.

Job Requirements

Skills & Knowledge

• Proficiency in MS Excel (VLOOKUP, IF statements, multi-level sorting).

• Familiarity with attendance systems and shift setup is advantageous.

• Able to work independently, proactively, and with strong attention to detail.

Qualifications & Experience

• Diploma or Degree in Human Resource Management or related field.

• At least 4 years of hands-on payroll experience in a logistics, manufacturing, or similar environment.

• Experience managing payroll for 300–500 employees, including blue-collar/shift-based staff.

Applicants who possess relevant experience for the above responsibilities are most welcome to apply. If you do not possess the above experience, your application will still be considered on individual merits and you may be contacted for other opportunities.

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**We regret to inform that only shortlisted candidates would be notified.

Kuan Mei Yang

Registration Number: R24124509

EA License No: 06C2859 (MCI Career Services Pte Ltd)