Executive Assistant (8 months temporary contract)

Manulife (Singapore) Pte Ltd; Singapore; Hybrid; USD 40,000 - 80,000; Full time

Job summary

An established industry player is seeking a highly organized and efficient temporary Secretary to cover an 8-month maternity leave. This fixed-term role involves managing the GM's calendar, organizing travel arrangements, and providing essential administrative support. The ideal candidate will possess exceptional organizational skills, proficiency in Microsoft Office, and the ability to handle sensitive information with discretion. This is a fantastic opportunity to contribute to a dynamic team in a hybrid working environment, where your contributions will enhance operational efficiency and support the leadership team effectively.

Qualifications

• Proven experience as an Executive Assistant or in a similar administrative role.
• Exceptional organizational and time-management skills required.
• Ability to handle sensitive information with discretion.

Responsibilities

• Manage the GM's calendar and schedule meetings effectively.
• Organize travel arrangements and prepare expense reports.
• Provide general administrative support and handle ad hoc requests.

Skills

Organizational Skills

Time Management

Microsoft Office Suite

Communication Skills

Attention to Detail

Problem-Solving Skills

Education

Experience as Executive Assistant

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

Job description

Manulife is a leading international financial services provider that helps people make their decisions easier and lives better.

Serving Singapore since 1899, we grew from strength to strength to become a leading life insurer in Singapore that provides a broad range of insurance, retirement and wealth management solutions to meet the financial needs of our customers across their various life stages

We are seeking a highly organized and efficient temporary Secretary to cover a 8 month maternity leave period, ensuring the smooth and efficient operation of our office. This is a fixed-term role, ideal for an individual who can quickly adapt to new environments and manage multiple tasks effectively.

Key Responsibilities:

• Efficiently manage the GM 's calendar, including scheduling meetings and coordinating with internal and external stakeholders.
• Plan and organize travel arrangements, including booking flights, accommodations, and transportation.
• Ensure the GM is well-prepared for meetings with all necessary materials and information.
• Coordinate and prioritize meeting requests, ensuring optimal time management.
• Prepare, submit, and track expense reports for the GM.
• Facilitate the onboarding process for new hires, ensuring a smooth and welcoming integration into the team.
• Coordinate the offboarding process, ensuring all necessary steps are completed.
• Assist in the preparation of departmental reports, presentations, and correspondence.
• Organize and coordinate meetings, including setting agendas, taking minutes, and following up on action items.
• Provide general administrative support to the GM.
• Handle ad hoc requests and special assignments as needed.
• Continuously seek opportunities to improve administrative processes and efficiencies.
• The role may also involve supporting additional senior leaders on an as-needed basis.

Qualifications:

• Proven experience as an Executive Assistant or in a similar administrative role.
• Able to commit from mid June to end January 2026.
• Exceptional organizational and time-management skills.
• Strong attention to detail and ability to multitask.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent communication and interpersonal skills.
• Ability to handle sensitive information with discretion and confidentiality.
• Experience in managing travel arrangements and expense reporting.
• Familiarity with onboarding and offboarding processes is a plus.
• Ability to work independently and take initiative.
• Strong problem-solving skills and a proactive approach.

About Manulife and John Hancock

Manulife Financial Corporation is a leading international financial services provider, helping people make their decisions easier and lives better. To learn more about us, visit https://www.manulife.com/en/about/our-story.html.

Manulife is an Equal Opportunity Employer

At Manulife/John Hancock, we embrace our diversity. We strive to attract, develop and retain a workforce that is as diverse as the customers we serve and to foster an inclusive work environment that embraces the strength of cultures and individuals. We are committed to fair recruitment, retention, advancement and compensation, and we administer all of our practices and programs without discrimination on the basis of race, ancestry, place of origin, colour, ethnic origin, citizenship, religion or religious beliefs, creed, sex (including pregnancy and pregnancy-related conditions), sexual orientation, genetic characteristics, veteran status, gender identity, gender expression, age, marital status, family status, disability, or any other ground protected by applicable law.

It is our priority to remove barriers to provide equal access to employment. A Human Resources representative will work with applicants who request a reasonable accommodation during the application process. All information shared during the accommodation request process will be stored and used in a manner that is consistent with applicable laws and Manulife/John Hancock policies. To request a reasonable accommodation in the application process, contact [e-mail].

Working Arrangement

Hybrid