Assistant Finance cum Admin Manager

JLL Asia; Singapore; On-site; SGD 30,000 - 60,000; Full time

Job summary

An established industry player is seeking a dedicated individual to assist in the day-to-day operations of a dynamic site. This role involves managing administrative tasks, invoice processing, and providing accounting support, ensuring high standards of service for clients. You will work closely with the finance department to oversee payment processes and tenancy leasing matters. If you are proactive and possess strong administrative and accounting skills, this opportunity to shape the future of real estate could be perfect for you. Join a company that values your professional growth and offers personalized benefits to help you thrive both personally and professionally.

Qualifications

• Strong administrative skills with experience in accounting support.
• Ability to manage invoices and budgets effectively.

Responsibilities

• Assist in daily operations and manage administrative tasks.
• Conduct daily checks on payment processes and ensure timely vendor payments.

Skills

Administrative Skills

Accounting Support

Invoice Processing

Budgeting

Financial Systems Usage

Education

Degree in Business Administration or related field

Tools

MRI System

Job description

JLL supports the Whole You, personally and professionally.

Our people at JLL are shaping the future of real estate for a better world by combining world-class services, advisory, and technology to our clients. We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and personalized benefits to manage life in and outside of work.

Assisting in the day-to-day operations

You will be assisting the immediate superior in the day-to-day operations of the site. This includes undertaking any duties assigned by the Management or the Immediate Superior. You will be managing all administrative tasks, invoice processing, cheque processing, and simple accounting support that includes tabulation, budgeting, keying & using financial systems, letters to Tenants, Carpark management, etc.

Being responsible

You will be conducting daily checks on payment processes to ensure that vendors and suppliers are paid on time, which includes working closely with the finance department. You will be tasked to ensure that all tenancy leasing matters and finance accounting matters are followed up and updated.

These are the details of the scope:

1. Submission of Monthly report including carpark, update Rental Collection, Giro application status
2. Generate Invoices & send out monthly
3. Procurement for office stationery, stamps & water dispenser, etc.
4. Capture all accounting entries - AR, AP, GL, Journals (input all data into MRI system & all hard copy filing, etc.)
5. Monthly reconciliation on Nets & LTA Settlement vs actual bank statement receipts
6. Attend to Season Parking Renewal matters
7. Any other ad-hoc duties assigned or requested by client or superior

We want to ensure that the clients are provided with high standards of service at all times. Being responsible also means that you will have the initiative to assist your superior in his daily administrative works.

Location: On-site – Singapore

If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements. We’re interested in getting to know you and what you bring to the table!