Office Manager - N.Tan

PeopleSearch Pte Ltd; Singapore; On-site; SGD 40,000 - 80,000; Full time

Job summary

An established industry player is seeking a dynamic Office Manager to oversee daily operations and human resources functions. This role involves managing office administration, vendor relationships, and HR support to ensure a productive work environment. The ideal candidate will have strong organizational skills, a proactive mindset, and the ability to handle confidential information with integrity. If you are a team player with a flexible attitude and a passion for creating an efficient office atmosphere, this opportunity is perfect for you. Join a forward-thinking company and make a significant impact in a collaborative setting.

Qualifications

• 5 years of experience in office management or HR support.
• Ability to handle confidential information with integrity.

Responsibilities

• Oversee daily administrative, operational, and HR functions.
• Manage office lease and vendor relationships.
• Coordinate employee onboarding and payroll preparation.

Skills

Organizational Skills

Multitasking

Communication Skills

Interpersonal Skills

Problem-Solving

Attention to Detail

Education

Bachelor’s degree in Business Administration

Bachelor’s degree in Human Resources

Tools

Microsoft Office Suite

Job description

Office Manager - N.Tan

The Office Manager is responsible for overseeing daily administrative, operational, and human resources functions to ensure the smooth running of the office. This includes vendor management, HR support, office maintenance, and internal coordination to foster a productive and compliant work environment.

Office Administration

• Manage the office lease and coordinate with the landlord and building management to ensure timely rent payments and issue resolution.

• Supervise vendors and service providers to maintain a clean, safe, and efficient office environment.

• Oversee the office administration budget, process approvals, and track expenditures.

• Maintain and replenish office supplies (e.g. stationery, printer cartridges, pantry items), and handle mail and courier services.

Administrative Support

• Manage the annual renewal and updates of office and employee insurance policies.

• Perform front desk duties including answering phone calls, handling mail, and welcoming visitors.

• Coordinate travel and accommodation bookings, and assist with internal meeting and event planning.

• Prepare and manage operating expense payment requests.

HR Administration

• Support recruitment processes by coordinating interviews, preparing job advertisements, and liaising with candidates.

• Manage employee onboarding and offboarding, including documentation and equipment coordination.

• Maintain and update employee records in compliance with HR policies and regulatory requirements.

• Assist in monthly payroll preparation, leave tracking, and benefits administration.

• Help organize employee engagement and training activities.

Job Requirement

• Bachelor’s degree in Business Administration, Human Resources, or a related field.

• 5 years of experience in office management, administration, or HR support.

• Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)

• Strong organizational and multitasking skills

• Excellent communication and interpersonal abilities

• Attention to detail and a proactive, problem-solving mindset

• Ability to handle confidential information with integrity

• Team player with a flexible, adaptable attitude

Office Location: Central, Singapore

Interested candidates kindly forward your CV to [e-mail] (Nathelyn Tan Yi Ling, Reg No: R1880298). Feel free to forward this great opportunity to someone who would be a great fit for this role.

All information will be kept strictly confidential. We regret to inform that only successful applicants will be contacted.

PeopleSearch Pte Ltd

EA License No: 16S8057