Executive Assistant, Surgical & Specialised Services

JOBSTUDIO PTE LTD; Singapore; On-site; SGD 30,000 - 45,000; Full time

Job summary

A leading company is seeking a proactive Executive Assistant to support healthcare executives. The role involves managing billing, procurement of OT supplies, and general administrative tasks. Ideal candidates should possess strong communication skills and attention to detail. Training is provided, making this an excellent opportunity for those looking to enter the healthcare sector.

Qualifications

• No experience required, training provided.
• Candidate with healthcare experience will be advantageous.

Responsibilities

• Provide high-level administrative support to healthcare executives.
• Check and verify daily surgery charges for accuracy.
• Assist with purchasing OT supplies and equipment.

Skills

Communication

Team Player

Attention to Detail

Education

Diploma in any discipline

Tools

Microsoft Office Suite

Job description

Location: Redhill/Queenstown

Overview

We are seeking a proactive and organized Executive Assistant to provide high-level administrative support to our healthcare executives. The ideal candidate will possess excellent communication skills, strong attention to detail, and the ability to manage multiple tasks in a fast-paced environment.

Job Description:

• Billing & Charging Support

  • Check and verify daily surgery charges to ensure accuracy and proper billing.

  • Work with nurses, doctors, vendors, and patients to resolve any billing or charging issues.

• OT Supplies & Equipment Management

  • Assist with purchasing OT supplies, equipment, and services needed for smooth OT operations.

  • Handle the full procurement process: request quotes, raise purchase requests, arrange deliveries, and process invoices.

  • Monitor inventory levels and coordinate with vendors and internal teams for stock needs and purchase order extensions.

  • Track usage and budget (CAPEX & OPEX) for assigned areas.

  • Manage and control office supplies.

• General Administrative Tasks

  • Update and share daily OT surgery schedules with surgeons.

  • Maintain OT charge forms and codes in the OT system.

  • Order and maintain pantry and stationery supplies.

  • Print implant cards for patients after implant surgeries.

Job Requirement:

• Diploma in any discipline

• No experience required, training provided (Candidate with healthcare experience will be advantageous)

• A good team player, meticulous, service-oriented

• Strong written and verbal communication skills

• Proficient in Microsoft Office Suite

** We regret to inform only shortlisted candidates will be notified. Applicants who do not possess necessary experience or qualification will still be considered on individual merits and may be contacted for other opportunities.**

“JobStudio will not solicit any money, request to use your bank account for business or request you to transfer any monies to any parties. Please be aware of scams impersonating JobStudio and our employees, you may call our office directly for verification. We will not be liable for loss arising from scams.”

JOBSTUDIO PTE LTD

EA License No: 10C4754

EA Personnel: Tan Pin Hong

EA Personnel Reg No: R25128652