T&T Associate - Executive Assistant - SG

Deloitte & Touche LLP; Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

A leading company is seeking an Executive Assistant to support Senior Executive Directors. The role involves managing schedules, travel arrangements, and administrative tasks while ensuring confidentiality and professionalism. Ideal candidates will possess strong organizational skills and effective communication abilities.

Qualifications

• 1-2 years of experience as an Executive Assistant supporting C-level executives.
• Ability to handle confidential materials and work in a fast-paced environment.

Responsibilities

• Manage schedules, travel, and appointments for Senior Executive Directors.
• Coordinate meetings and handle confidential materials.
• Provide administrative support to management and other departments.

Skills

Communication

Organizational Skills

Time Management

Proactivity

Education

Diploma in Business Administration

Tools

Microsoft Office

Concur

Job description

Are you ready to unleash your potential?

At Deloitte, our purpose is to make an impact that matters for our clients, our people, and the communities we serve.

We believe we have a responsibility to be a force for good, and WorldImpact is our portfolio of initiatives focused on making a tangible impact on society’s biggest challenges and creating a better future. We strive to advise clients on how to deliver purpose-led growth and embed more equitable, inclusive, as well as sustainable business practices.

Hence, we seek talented individuals driven to excel and innovate, working together to achieve our shared goals.

We are committed to creating positive work experiences that foster a culture of respect and inclusion, where diverse perspectives are celebrated, and everyone is recognised for their contributions.

Ready to unleash your potential with us? Join the winning team now!

Work you’ll do

An Executive Assistant plays a crucial role in supporting high-level executives by managing various administrative tasks. This role entails delivering comprehensive executive assistance to Senior Executive Directors.

Responsibilities:

1. Manage and maintain Partners' schedules, appointments, travel, hotel, and visa arrangements
2. Schedule appointments, calls, and meetings, including internal and external logistics arrangements (off-site meetings) if required
3. Arrange travel logistics, including hotel bookings, flights, and visas when required
4. Work closely with the mobility team to ensure compliance with the latest travel protocols
5. Submit executives’ timesheets and expense claims
6. Ensure timely submission of timesheets and expense claims via Concur for Executive Directors
7. Schedule and coordinate calls, meetings/events, and meeting logistics
8. Handle confidential materials as required
9. Assist in compiling and producing meeting presentation materials
10. Prepare and edit correspondence & communication
11. File and retrieve documents and reference materials
12. Attend meetings and accurately record meeting minutes when required
13. Receive and interact with guests/visitors
14. Provide executive assistance support to visiting Executive Directors, as needed
15. Liaise with internal staff at all levels
16. Collaborate closely with other Executive Assistants in the region, including providing support during periods of absence
17. Provide administrative support to the management team and other departments as required
18. Support ad-hoc matters assigned by the Team Lead/Regional Managing Director/Senior and Executive Directors
19. Support Team Lead on Firm events

Your role as a leader:

At Deloitte, we believe in empowering our people to be leaders at all levels. We connect our purpose and shared values to identify issues and make an impact that matters to our clients, people, and communities. Additionally, Associates across our Firm are expected to:

• Actively seek out developmental opportunities for growth, act as strong brand ambassadors for the firm, and share their knowledge and experience with others.
• Respect the needs of colleagues and build cooperative relationships.
• Understand the goals of internal and external stakeholders to set personal priorities and align team efforts to achieve objectives.
• Constantly challenge themselves, collaborate with others, and take accountability for results.
• Build productive relationships and communicate effectively to positively influence teams and stakeholders.
• Offer insights based on a solid understanding of what makes Deloitte successful.
• Project integrity and confidence while motivating others through team collaboration and recognizing individual strengths, differences, and contributions.
• Understand disruptive trends and promote potential opportunities for improvement.

Requirements:

If you are someone with:

• At least a minimum Diploma in business administration or a related field is preferred
• Proven experience as an Executive Assistant or a similar role, preferably supporting a c-level executive with 1-2 years of experience
• Able to commence within short notice will be desirable
• Able to multi-task and work in a matrix organization reporting structure, with strong organizational and time-management skills
• Ability to handle confidential and sensitive materials and critical assignments professionally
• Independent, meticulous, and able to maintain high professionalism in a fast-paced environment
• Excellent verbal and written communication skills
• Highly proficient in Microsoft Office and Concur
• Resourceful and well-organized
• Mature, responsible, and hard-working with a pleasant personality
• A natural ability to prioritize, proactive, and self-motivated
• Flexibility and adaptability to changing priorities

Due to volume of applications, we regret only shortlisted candidates will be notified.

Please note that Deloitte will never reach out to you directly via messaging platforms to offer employment opportunities or request money or personal information. Kindly apply for roles through this official Deloitte website.

#LI-KK