Bunker Supply - Accounts & Admin Executive

I & C INTERNATIONAL PTE LTD; Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

A leading company in the marine fuel industry is seeking an Admin cum Accounts Executive to support administrative and financial operations. This full-time role involves record keeping, invoice processing, and financial reporting, requiring strong organisational skills and accounting knowledge. Ideal candidates will have experience in bunker operations and a diploma or equivalent qualification.

Qualifications

• 3-5 years experience in Accounting & Oil Bunkering.
• Knowledge of marine fuel standards and regulatory compliance.

Responsibilities

• Maintain records of bunkering activities and documentation.
• Handle month-end and year-end financial closing.
• Perform full spectrum of AR duties and AP support.

Skills

Organisational Skills

Time Management

Attention to Detail

Team Player

Independent Work

Education

Diploma or equivalent

Tools

Microsoft Word

Excel

Outlook

Job description

About the role

We are seeking a talented Admin cum Accounts Executive to join our team at I & C INTERNATIONAL PTE LTD in the Central Region. This full-time role will support our organisation's administrative and financial operations, playing a crucial part in ensuring the smooth running of our business.

What you'll be doing

ADMIN:

• Record Keeping - Maintain accurate records of all bunkering activities, including fuel quantities, process, suppliers and delivery details.

• Documentation - Ensure all necessary documentation is in place before and after bunker deliveries, including contract/confirmation/nomination, invoices and other relevant paperwork of Contra Statement of Accounts.

• Management Report - Update daily stems / payment related to bunker activities report to management.

• Invoice processing / Letter of Credit Application - Ensure timely payment of invoices to buyers / suppliers and surveyors based on agreed upon terms including follow-up on payment reminder email to buyers.

• Provide full range of support to the Suppliers & Customers on all operational matters and shipping coordination till completion of shipment.

ACCOUNTS:

• Handle month-end, and financial year-end closing, monthly balance sheet, P & L Fluctuation Analysis, Bank reconciliation, Monthly GST submission, etc.

• Monthly expense variance analysis

• Consolidate, reconcile and maintain general ledger accounts

• Ensure accuracy of financial statements in compliance to internal policies

• Manage Fixed Assets; Balance sheet accounts reconciliations

• Assist with internal and external audit requirements.

• Perform full spectrum of AR duties and AP support

• Generate and process accounting reports (invoices, aging reports, etc.)

• Other ad-hoc duties as assigned

What we're looking for

• Diploma or equivalent with at least 3-5 years of experience in similar position (Accounting & Oil Bunkering)

• Good knowledges in bunker operations and documentation as well the marine fuel standards, regulatory compliance and safety protocols.

• Excellent organisational and time management skills

• Full Set Accounting knowledge, GL accounting, and well versed in accounting and tax laws.

• Knowledge of Letter of Credit, DP & TT preferred

• Attention to detail and a commitment to accuracy

• Team player and ability to work independently

• Proficient in Microsoft Words, Excel, Outlook and database skills

• Candidates with bunker background will have an added advantage

Apply now for this exciting opportunity!