Personal Assistant to CEO

Substance; Singapore; On-site; SGD 30,000 - 60,000; Full time

Job summary

An established industry player is seeking a highly organized Personal Assistant to the CEO. This pivotal role involves providing comprehensive administrative support, managing schedules, and ensuring efficient operations. If you thrive in fast-paced environments and possess exceptional multitasking abilities, this is your chance to make a significant impact within the organization. Join a dynamic team where your skills will be valued, and your contributions will help shape the future of the company. If you are ready to take on this exciting challenge, we want to hear from you!

Benefits

Performance Bonus

Paid Time Off

Private Health Insurance

Qualifications

• Proven experience as a Personal Assistant or in a similar role.
• Strong organizational, time management, and communication skills.

Responsibilities

• Manage the CEO's calendar and coordinate meetings.
• Handle correspondence and maintain confidentiality.
• Assist in preparing reports and presentations.

Skills

Organizational Skills

Time Management

Verbal Communication

Written Communication

Discretion

Problem-Solving

Adaptability

Tools

Microsoft Office Suite

Office Management Software

Job description

On behalf of our client, we are looking for a highly organized and proactive Personal Assistant to the CEO. In this crucial role, you will provide comprehensive administrative support to CEO, ensuring that daily operations run smoothly and efficiently. Your responsibilities will encompass managing schedules, coordinating meetings, and handling confidential information with discretion. If you thrive in fast-paced environments and possess exceptional multitasking abilities, you can significantly impact our executive team and organization.

Key Responsibilities:

• Maintain the CEO's calendar, scheduling appointments, and ensuring efficient time management.
• Prepare and organize meeting materials, take minutes, and follow up on action items.
• Handle correspondence, including emails and phone calls, with professionalism and confidentiality.
• Coordinate travel arrangements including itineraries, accommodations, and transportation.
• Assist in the preparation of reports, presentations, and other materials as required.
• Conduct research and prepare briefing documents for meetings and events.
• Support the CEO with special projects and initiatives as needed.
• Act as a liaison between the CEO and other team members, clients, and stakeholders.

Requirements

Qualifications:

• Proven experience as a Personal Assistant or similar administrative role.
• Excellent organizational and time management skills, with the ability to prioritize tasks effectively.
• Strong verbal and written communication skills.
• High level of discretion and professionalism when handling confidential information.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and office management software.
• Ability to work independently and collaboratively in a team-oriented environment.
• Strong problem-solving skills and adaptability to changing priorities.
• Experience in a fast-paced or startup environment is a plus.

Benefits

• Performance Bonus
• Paid Time Off
• Private Health Insurance

At Substance, we’re all about action, not just talk. If your profile aligns with what we need, you’ll hear from us within 1-2 weeks. If not, no fluff—just know we value your interest and will keep you in mind for future roles where your skills can make an impact. We focus on real connections and meaningful matches, so when the right opportunity comes, we’ll be ready to make it happen.

Getsubstance.co Pte. Ltd. | EA License No: 24C2398