Legal PA

This is an exciting hands-on role, and you will have the opportunity to be involved in a variety of different areas within the firm. Within this role you will be the key point of contact / liaison between the UK and the Singapore office and will build relationships with a range of key stakeholders.

DUTIES & RESPONSIBILITIES INCLUDE:

• Delivers high quality Legal PA support for the Singapore office and acts as the key contact for the Head of Office, Partner and fee earner groups.
• Work collaboratively with all Finance teams to proactively support fee earners' financial performance including client billing and reports, management of matter balances and working capital
• Undertake all matter management processes, applying correct rates at opening, prompt preparation of engagement letters, matter specifications and liaising with the Business Acceptance Unit as required
• Conflict check and Client Due Diligence processes, accurately completing the end to end Client Matter Inception (CMI) process whilst adhering to Firm-wide best practice protocols
• Comprehensive diary management including forward planning, proactive travel and meeting arrangements, identifying meeting clashes and resolving independently where appropriate
• Identifying and recommending cost efficient options for complex travel arrangements
• Ensure all file management processes are undertaken correctly by identifying matters for closure, bills are paid, clearing client balance, WIP and archiving completed files
• Ensure all meeting requirements are identified and actioned, including proactive preparation of meeting packs, itineraries, room and hospitality resource
• Work closely with Business Development to support fee earners on organisation of events
• Assist with all planning and logistics for hearings both locally, and internationally
• Process expense claims on behalf of fee earners
• Supports internal office events, working with the Business Services Finance Manager and Business Development team regarding budget allocation;
• Delegate appropriate tasks to Document Production including pitch and tender documents, conversion and amendment of legal documents and transcripts
• Promotes and nurtures an inclusive and diverse culture within the office, leading by example and upholding the firm's values at all times.

KNOWLEDGE, SKILLS AND EXPERIENCE REQUIRED

• Experience gained in a comparable environment from a law firm at a senior PA level or a legal secretary with the required skills ready for the next move.
• Highly organised and motivated with a 'can do' attitude and a willingness and enthusiasm to take on new challenges and develop own role.
• Able to prioritise and thrive in a busy, fast-paced professional services environment meet the demands of the team.
• Excellent verbal and written communication skills and able to quickly build strong working relationships
• Strong influencing and negotiating skills.
• Proactive, flexible and driven attitude.
• Strong organisational and PA experience.
• Strong technical skills across all Microsoft packages including Windows, Outlook, PowerPoint and Excel