Project Admin cum Office Assistant

ASPACIO DESIGN ASSOCIATES PTE LTD; Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

A leading company in Singapore is seeking a Project Coordinator to manage project documentation, schedules, and communication between teams and clients. The role involves ensuring timely resource delivery, issue resolution, and general office support tasks. Ideal candidates should possess strong organizational and communication skills.

Qualifications

• Experience in project documentation and schedule management.
• Ability to facilitate communication between teams and clients.

Responsibilities

• Maintain project files, including drawings and specifications.
• Develop and track project schedules, monitor progress.
• Coordinate project meetings and prepare agendas.

Skills

Communication

Organization

Time Management

Job description

Project-Related Responsibilities:

• Project Documentation : Maintain accurate and organized project files, including drawings, specifications, and contracts.
• Schedule Management: Develop and track project schedules, monitor progress, and identify potential delays.
• Meeting Coordination: Schedule and coordinate project meetings, prepare agendas, and take minutes.
• Communication: Facilitate communication between project teams, clients, and vendors.
• Resource Management: Assist with procurement of materials, track expenses, and ensure timely delivery of resources.
• Issue Resolution: Identify and address potential project issues, escalating when necessary.
• Data Entry: Entering and managing project data in hardcopy / spreadsheets or databases.
• Document Control: Ensuring documents are properly filed, indexed, and archived.

General Office Support:

• Reception Duties: Answering phones, greeting visitors, and managing mail.
• Supply Management: Maintaining office supply inventory and ordering supplies.
• Equipment Maintenance: Photocopier maintenance and service.
• Vendor Coordination: Liaising with vendors and suppliers.
• General Office Tasks: Filing, photocopying, scanning, and other administrative duties.