Executive Assistant

ZING EXPERIENTIAL STUDIO PTE. LTD.; Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

A leading company in creative technology is looking for a proactive Executive Assistant to support their leadership team. The role involves managing schedules, coordinating projects, and ensuring smooth studio operations. Ideal candidates are organized and thrive in dynamic environments, with opportunities for career progression.

Qualifications

• 2–5 years of experience as an Executive Assistant or in Project Management.
• Strong organizational and multitasking skills.

Responsibilities

• Manage calendars, schedule meetings, and coordinate appointments for senior leadership.
• Oversee day-to-day administrative tasks to ensure efficient studio workflow.

Skills

Organizational Skills

Communication

Tools

Jira

Team’s Planner

Job description

Location: Singapore

Employment Type: Full-Time
Reports to: Directors

About ZING Experiential Studio

ZING is an innovative Creative Tech studio specialising in interactive and immersive experiences for both physical and virtual spaces. We bring energy, creativity, and cutting-edge technology to enhance our clients’ brand presence.

Position Summary

We are seeking a proactive and detail-oriented Executive Assistant to support our leadership team and keep studio operations running smoothly. Many learning and training opportunities will be given that lead to strong progression path to management role. The ideal candidate will be resourceful, highly organized, and thrive in a dynamic creative environment.

Key Responsibilities

Executive Support

• Manage calendars, schedule meetings, and coordinate appointments for senior leadership
• Prepare agendas, take meeting minutes, and follow up on action items
• Assist with travel arrangements and expense reporting

Studio Operations

• Oversee day-to-day administrative tasks to ensure efficient studio workflow
• Liaise with vendors, clients, and partners on behalf of leadership
• Maintain confidentiality and professionalism in handling sensitive information

Project Coordination Support

• Assist in coordinating timelines, schedules, and documentation for creative projects
• Support internal team communications and deadline tracking

Communication & Documentation

• Draft emails, reports, and presentation materials
• Help maintain studio documentation, contacts, and project files

Qualifications

• 2–5 years of experience as an Executive Assistant or in a Project Management
• Strong organizational and multitasking skills
• Excellent written and verbal communication skills
• Proficiency in project management tools (e.g., Jira, Team’s Planner)
• Comfortable working in a fast-paced, creative environment
• Discretion, reliability, and a proactive attitude

Nice to Have

• Prior experience in a creative, design, or media environment
• Interest in art, design, technology, or experiential marketing
• Familiarity with event planning and production workflows