Executive Secretary (for Top Management, Director - Healthcare/ Pharma MNC)

Executive Secretary (for Top Management, Director - Healthcare/ Pharma MNC)

Singapore | Posted: Dec 03, 2024

Responsibilities

1. Coordinate the diary, travel planning and appointment booking for Head of Singapore
2. Provide administrative and secretarial support to Head of Singapore
3. Hotel and transport booking for corporate visitors to/from Singapore
4. Provide support to Head of Singapore and department heads in staff resignation and recruitment
5. Manage staff leave records and maintain a record of all HR related documents
6. Organise key events for the office including team building events and staff training
7. Coordinate induction of new staff for Business Support matters (e.g. IT requirements, mobile phone/blackberry, charge card, medical insurance, other inclusions)
8. Liaise with Corporate HR to inform and clarify local/regional laws and regulations that impact the recruitment and departure of staff
9. Work closely with Corporate HR to ensure that all HR policies are complied with
10. Provide administrative support to team members for visa applications, renewals and cancellations and official letters
11. Support Head of Singapore on performance and salary review processes
12. Coordinate a leaver’s exit process including completion of exit checklist
13. Attend global HR / L&D conference calls and advise on new trends and policies for Singapore team members

Job Requirements:

1. Min. Diploma or Degree holder with 5 years working experience
2. Private Secretarial Certificate with 5 years of experience would be an advantage
3. Excellent communication skills are a must
4. Meticulous and able to handle numbers is a must
5. Proficient in more than one language
6. Proficient in Microsoft Office
7. Location: Central

If you are interested in any of the positions, do kindly drop your most updated resume to recruithealth@recruitexpress.com.sg (Attn: Secretary/ Executive - Leon)

Thank You.

Leon Leong De Cong
R1551708
Recruit Express Pte Ltd (Healthcare & Lifesciences Division)
EA License: 99C4599