Administrative Assistant

GRACECAL PTE. LTD.; Singapore; On-site; SGD 30,000 - 40,000; Full time

Job summary

A leading company in Singapore is seeking an Administrative Assistant to provide vital support to the sales team. The role involves processing orders, generating invoices, and coordinating with suppliers. Ideal candidates should have at least one year of relevant experience and be proficient in MS Office. Strong communication skills in English and Chinese are essential, along with a positive attitude and ability to work independently.

Qualifications

• At least 1-year relevant working experience as Admin Assistant.
• Good command of both written and spoken English and Chinese.

Responsibilities

• Provide general administrative support to the sales team.
• Process orders and coordinate with internal departments.
• Liaise with sub-con/suppliers for price negotiation.

Skills

Communication

Team Player

Multi-tasking

Tools

MS Word

Excel

Outlook

Job description

- Provide general administrative support to the sales team (attending to phone calls, responding to emails, preparing quotations)

- Process orders and coordinate with internal departments to ensure orders are fulfilled and delivered promptly

- Generate invoices & delivery orders, submitting e-invoices via email/portals

- Ensure all delivery orders are endorsed by the customer upon delivery/collection of goods

- Liaise with sub-con/suppliers (price negotiation, order fulfilment)

- Assist in resolving billing discrepancies

- Filing of documents and maintaining proper record of document correspondence

- Other ad-hoc administrative duties assigned

Job Requirements

- Singaporean and Singapore Permanent Resident only

- At least 1-year relevant working experience as Admin Assistant

- Computer literacy (MS Word, Excel and Outlook)

- Good interpersonal & communication skills, positive working attitude, willing to learn, multi-tasking, team player

- Able to work independently under minimal supervision

- Good command of both written and spoken English and Chinese