Manager, Finance & Admin (ACS Academy)

Methodist Welfare Services; Singapore; On-site; SGD 60,000 - 90,000; Full time

Job summary

Methodist Welfare Services is seeking a Manager for Finance & Admin at ACS Academy, Singapore's fifth special education school. The role involves overseeing financial and administrative functions, ensuring compliance with policies, and leading a team to promote service excellence. Ideal candidates will have a degree in Finance, CPA certification, and at least 5 years of relevant experience, preferably in an educational setting.

Qualifications

• At least 5 years of relevant work experience in a management or leadership capacity.
• Preferably in an educational setting.
• Meticulous with an eye for details.

Responsibilities

• Oversee administrative and financial functions to ensure efficient school operations.
• Manage budget planning, financial reporting, and procurement processes.
• Ensure compliance with MOE guidelines and financial governance policies.

Skills

Planning

Organization

Analytical skills

Communication

Interpersonal skills

Education

Recognized degree in Finance

CPA certification (preferable)

Tools

Financial management software

Job description

ACS Academy, established in partnership with Methodist Welfare Services, is Singapore’s fifth special education (SPED) school dedicated to supporting students diagnosed with Autism Spectrum Disorder (ASD), and who have no intellectual impairment and can access the National Curriculum (NC), also known as the ASD-NC student profile. As the first Methodist SPED school in Singapore, ACS Academy will provide a nurturing and inclusive learning environment grounded in Christian values, upholding the traditions of the ACS family while delivering a holistic education that fosters academic excellence, character development, and essential life skills for future success, instilling in students a heart for service and a commitment to contributing meaningfully to the community and beyond.

As the Manager, Finance & Admin, you will play a pivotal role in ensuring the seamless operation of our institution. Your responsibilities will encompass overseeing administrative and financial functions, ensuring compliance with school policies and regulatory requirements. You will manage budget planning, financial reporting and procurement processes. Additionally, you will lead the front office team to promote a culture of service excellence and maintain efficient administrative processes. Your expertise will support school leadership in strategic planning and policy implementation, contributing to the overall success of the ACS Academy.

Job Description:

• Oversee both administrative and financial functions to ensure efficient school operations

• Develop and manage budget planning, financial reporting and procurement processes in compliance with school policies and regulatory requirements

• Ensure compliance with MOE guidelines and financial governance policies

• Prepare and update manuals and other materials describing procedures and standards for the administration and finance functions of the school on a regular basis

• Manage the school’s general office administration and day-to-day operations, ensuring business continuity during sudden or gradual disruptions

• Lead the admin team through promoting a culture of service excellence and growth

• Lead and manage the finance & admin teams to ensure sound and efficient administrative and financial processes with good corporate governance

• Liaise with external stakeholders, such as auditors, vendors and government agencies

• Ensure the accurate and timely processing of invoices, payments and reimbursements

• Check, approve and submit complete and accurate financial statements and reports

• Approve staff reimbursements for budgeted and approved expenditure

• Maintain accurate financial records and administrative workflows

• Support school leadership in strategic planning and financial policy implementation

Account and Finance Matters

• Assists in the preparation of the Annual Budget

• Reviews and checks on all the claims and invoices before sending for approval

• Acknowledge donations of cash and donations-in-kind

• Check and authorize aging reports

• Check and authorize Purchase Orders

• Check and authorize Staff or Petty claimer’s invoice, payment voucher, GIRO and other payments before approval

• Review and check on Fixed Assets Tagging

• Review and check on school fees payment collection

• Check all journal entries before posting into the accounting system

• Monthly update of outstanding PO/PR to the Principal

Job Requirements:

• Recognized degree in Finance and preferably be CPA certified

• At least 5 years of relevant work experience in a management or leadership capacity

• preferably in an educational setting

• Proficient in financial management software systems

• Possess strong planning, organization implementation, analytical and follow-up skills

• Meticulous with an eye for details

• Possess a high level of initiative and a good team player

• Proficient in written and verbal communication

• Excellent interpersonal skills