Office Manager

OCS GROUP (S) FACILITY SERVICES PTE. LTD.; Singapore; On-site; SGD 30,000 - 60,000; Full time

Job summary

An established industry player is seeking a dynamic Office Manager to oversee daily operations and enhance team collaboration. This role involves managing office workflows, planning events, and ensuring compliance with safety standards. The ideal candidate will have a strong background in business administration and a knack for problem-solving. Join a forward-thinking company that values creativity and teamwork, where your contributions will help foster a productive and engaging work environment.

Qualifications

• Diploma and above in business administration or related field.
• Experience as an office manager with a track record of success.

Responsibilities

• Oversee daily office operations and manage vendor relations.
• Plan and coordinate team-building activities and community outreach.

Skills

Verbal Communication

Written Communication

Event Planning

Budget Management

Problem Solving

Team Leadership

Time Management

Education

Diploma in Business Administration

Degree in Management

Job description

Job responsibilities:

• Oversee daily office operations, including scheduling, supply management, facilities management and vendor relations.
• Provide administrative assistance to leadership and staff, ensuring everyone has what they need to excel.
• Identify inefficiencies and implement solutions to streamline office workflows and procedures.
• Plan and coordinate team-building activities, employee appreciation events, and community outreach initiatives.
• Act as a central point for internal communications, ensuring team alignment and effective collaboration.
• Maintain compliance with safety protocols, HR policies, and operational standards.
• Monitor and report on office expenses, supply inventory, and administrative budgets.

Requirements:

• Diploma and above in business administration, management, or a related field.
• Background in planning and executing office events, team-building activities, or community outreach programs.
• Knowledge of workplace safety standards, legal requirements, and industry best practices for maintaining a secure and compliant office environment.
• Experience as an office manager or in a comparable administrative leadership role, with a track record of success in maintaining efficient operations.
• Ability to manage multiple responsibilities and prioritize tasks effectively in a fast-paced environment.
• Excellent verbal and written communication skills for fostering collaboration, resolving conflicts, and building team morale.
• Experience managing office budgets, overseeing expense reporting, and negotiating vendor contracts to ensure cost-effective operations.
• Quick thinker with a knack for identifying issues and implementing creative, practical solutions.
• Ability to motivate and guide team members while fostering a culture of accountability and excellence.

Others:

• Location: Telok Ayer area (Shophouse setting)
• Working hours: 8.30am – 6.00pm