Human Resources Executive

POKKA PTE LTD; Singapore; On-site; SGD 50,000 - 70,000; Full time

Job summary

A leading company in Singapore seeks an HR professional to manage recruitment, onboarding, and employee engagement. The role involves collaborating with hiring managers, ensuring positive candidate experiences, and maintaining HR records. Ideal candidates will have a degree in Business Administration and relevant HR experience.

Qualifications

• Minimum 2 years of relevant HR experience.
• HR accredited courses/certification preferred.

Responsibilities

• Manage the end-to-end recruitment process across Singapore and Malaysia.
• Lead Employee Engagement & Communication efforts.
• Facilitate onboarding and offboarding processes.

Skills

Communication

Interpersonal skills

Adaptability

Integrity

Education

Degree in Business Administration

Tools

Microsoft Office Suite

Job description

Job Role Summary

• Manage the end-to-end recruitment process across Singapore and Malaysia, from understanding hiring needs and candidate screening to conducting interviews and extending job offers for assigned departments.
• Ensure smooth execution of onboarding and offboarding processes.
• Take lead in Employee Engagement & Communication.

Area of Responsibility

Talent Acquisition (TA):

• Partner with hiring managers to assess recruitment needs, establish selection criteria, and develop targeted strategies to fill positions within timeline.
• Identify and leverage appropriate sourcing channels to attract candidates using a variety of methods.
• Publish job posts, screen resumes, conduct interviews, perform reference checks and salary benchmarking for selected candidates.
• Manage recruitment bottlenecks and implement solutions to improve the process.
• Collaborate and maintain strong partnerships with recruitment agencies to ensure efficient and effective sourcing.
• Prepare Letter of Appointment, obtain job offer approval, and manage the job offer process.
• Maintain job descriptions and organization charts for assigned departments.
• Promote the Company’s employer brand and ensure a positive candidate experience at every touchpoint.
• Stay updated on salary trends to provide insights on current market pay.

Onboarding:

• Arrange and follow up on candidate’s pre-employment medical examination.
• Submit and manage the work pass application process for new employees.
• Collaborate with hiring Managers and relevant departments to ensure the onboarding checklist is completed.
• Provide onboarding information and conduct HR orientation session to facilitate a smooth integration into the Company culture and policies.
• Collect new employee documentation, create personnel files, and follow up on records of compliance training for new employees, such as food safety and other required certifications.

Offboarding:

• Facilitate departing employees on the exit clearance procedures, including the return of company property and deactivation of access in coordination with relevant departments.
• Coordinate repatriation arrangements for PRC employees in a timely manner.
• Submit work pass cancellation for departing employees.
• Conduct and document exit interviews to gather valuable feedback and insights to improve the Company processes and enhance employee retention.

Employee Engagement and Communication Lead:

• Plan annual engagement calendar, execute the programs and events that foster a positive “One Pokka” culture.
• Manage internal communication efforts to ensure employees are aligned and engaged in the Company vision, mission and values.
• Design and manage employee recognition programs.
• Create and publish quarterly in-house newsletters.
• Collaborate with HR team members to ensure the accurate and timely maintenance and updates of organization charts.

Others:

• Provide HR advisory to employees and managers.
• Ensure proper and accurate documentation of HR records.
• Support and participate in HR budgeting, audits, contribute to improvement projects, events and initiatives, and represent HR in committees.

Education and Experience

• Degree in Business Administration, preferably specializing in Human Resources.
• Minimum 2 years of relevant HR experience.
• Those who have relevant experience in FMCG or Manufacturing industry will be an added advantage.

Professional Qualifications

• HR accredited courses/certification preferred.

Aptitude and Skills

• Strong knowledge and understanding of Employment Act, Employment of Foreign Manpower Act, TAFEP guidelines and other relevant legislations.
• Ability to handle confidential and sensitive information with integrity.
• People first, performance oriented approach to work.
• Highly adaptable and resilient, with a positive attitude towards changes and challenges.
• Excellent communication and interpersonal skills.
• Ability to work independently and collaboratively within a team.
• Growth mindset with a commitment to continuous improvement and a culture of excellence.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).