Executive Assistant

TRITON AI PTE. LTD.; Singapore; On-site; USD 40,000 - 80,000; Full time

Job summary

An innovative firm is looking for a highly adaptable Executive Assistant to support a Partner in a dynamic startup environment. This role involves managing complex schedules, coordinating international travel, and liaising with various stakeholders. The ideal candidate will be a self-starter, capable of thriving in a flexible work setting, with excellent organizational and communication skills. If you're proactive, solution-oriented, and ready for an exciting challenge with frequent travel, this opportunity is perfect for you.

Qualifications

• Minimum 2 years of experience as an Executive Assistant.
• Strong organizational skills and ability to multitask.

Responsibilities

• Provide administrative support to the Partner, including travel arrangements.
• Manage logistics for meetings and events across time zones.

Skills

Organizational Skills

Communication Skills

Discretion and Professionalism

Multitasking

Travel Coordination

Education

Experience as Executive Assistant

Tools

Microsoft Office

Google Workspace

Calendar Management Tools

Job description

We are seeking a highly adaptable and resourceful Executive Assistant to support the Partner of a family office operating in a startup environment. This role requires frequent international travel, including extended stays abroad. The successful candidate will be a self-starter who can work independently, manage complex schedules, and thrive without a structured office setup in Singapore.

Key Responsibilities

• Provide full administrative and personal support to the Partner, including calendar management, travel arrangements, and expense reporting.
• Coordinate and accompany the Partner on international travel, staying onsite for extended periods as required.
• Manage logistics for meetings, events, and business appointments across multiple time zones.
• Liaise with external stakeholders, business partners, service providers, and vendors on behalf of the Principal.
• Assist in setting up temporary workspaces or managing logistics in various countries as needed.
• Handle confidential information with discretion and professionalism.
• Support ad hoc tasks including research, document preparation, and light project coordination.
• Provide general lifestyle support such as restaurant bookings, event arrangements, or relocation logistics.

Requirements

• Minimum 2 years of experience as an Executive Assistant with relevant working exposure.
• Comfortable with frequent and extended travel (1–2 months per trip), often on short notice.
• Strong organizational skills with the ability to multitask and manage shifting priorities independently.
• High level of discretion, professionalism, and trustworthiness.
• Excellent written and verbal communication skills.
• Familiarity with startup or lean business environments is a plus.
• Proficient in Microsoft Office, Google Workspace, and calendar management tools.
• Flexible, proactive, and solution-oriented mindset.

Triton AI Pte Ltd
Registration Number: R1980724
EA: 21C0661