Executive PA

Myer Gold Investment Management Pte Ltd; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

An established industry player is seeking an Executive Personal Assistant to support the CEO/Director in strategic decision-making and business operations. This role offers a unique opportunity to gain exposure to high-level initiatives and engage with stakeholders across various levels. The ideal candidate will be proactive, possess strong organizational skills, and be adept at managing multiple tasks while maintaining confidentiality. With a focus on efficiency and professionalism, this position plays a vital role in ensuring smooth operations and effective communication within the organization.

Qualifications

• At least 5 years of PA/admin experience required.
• Proficiency in English and Chinese for effective communication.

Responsibilities

• Assist CEO with business operations and strategic initiatives.
• Manage calendars and travel arrangements for CEO/Director.
• Coordinate office administration and liaise with vendors.

Skills

Administrative Support

Time Management

Communication Skills

Confidentiality

Multitasking

Education

Diploma in Office Skills

Advanced/Higher/Graduate Diploma

Job description

Executive Personal Assistant

• 5 days work, 9am - 6pm

This role is designed for an ambitious professional who will serve as the right-hand person to the CEO/Director, assisting in strategic decision-making, business operations, and key hiring processes. Beyond typical executive support, the successful candidate will gain deep exposure to the business, working alongside the CEO on critical initiatives, meetings, and international business engagements.

Responsibilities

• Assist the CEO in overseeing business developments, operations and driving strategic initiatives

• Act as a liaison between the CEO/ Director and internal/external stakeholders to ensure smooth communication

• Manage the CEO's/ Director 's calendars, scheduling & organizing meetings

• Provide full secretarial and administrative support to CEO/Director

• Arrange travel bookings for CEO/Director personal and business trips

  E.g. Flight tickets, hotel accommodation, car transfers, restaurant reservations and country entry applications if needed.

• Engage professionally with staff at all levels, update the team on important tasks as well as external parties where necessary.

• Support the CEO/Director with status updates of current cross-functional tasks, collaborate with the teams to ensure procedures and timelines are met when required.

• Prepare and submit monthly reports on CEO/Director’s reimbursement and other expenses claims.

• Coordinates CEO/Directors personal/home matters and assists family members on any ad-hoc as assigned

• Help and assist our clients with travel arrangement bookings (eg. hotel, car transfers, private jet etc.) and oversee clients Singapore home installation/maintenance etc.

• Maintain and upkeep all confidential documents in proper filling system

• Doing internet research and personal purchases for Directors/CEOs

• Able to maintain confidentiality

Office Administration/HR/IT

· Assist and support CEO/Director with ad-hoc reporting requests and updating portfolios month end statements

· Assisting on Compliance Internal Audit checking if needed

· Collate/check staff expense claims and monitor keep track of annual & medical leaves and HR & Payroll matters

· Check Petty Cash expenses & monthly report

· Maintain proper filing system, perform data entry including data management and file sharing

· Purchasing & replenish of office stationery and pantry supplies, maintain the general upkeep of office cleanliness if needed

· Answering incoming /redirecting calls and courier arrangements when necessary

· Liaise with IT vendors for office maintenance and renewal etc

· Other ad hoc as assigned

Requirements:

· Applicants must possess at least Diploma, Advanced/Higher/Graduate Diploma, Certificate in Office Skills or equivalent OR min 5 years and above PA/admin experiences are welcome to apply

· Ability to liaise internally and externally on administrative and other matters.

· Initiative to learn and get things done efficiently

· Good attitude

· Able to take stress & multi tasking

· Good time management and strong sense of urgency and priorities

· English and Chinese as working languages, proficiency in listening, speaking, reading, and writing

Years of Experience: min 5 years and above

Job Type Full-Time

Salary SGD5.5K - 6K

Reside in Singapore

Immediate