Project Coordinator, Store Planning & Construction

Tiffany & Co.; Singapore; On-site; USD 40,000 - 60,000; Full time

Job summary

Join a leading luxury brand as a Project Coordinator in Store Planning & Construction. This entry-level role involves supporting project management, coordinating with stakeholders, and assisting in budgeting and administration. Ideal for candidates with a background in architecture or technical fields, this position offers a unique opportunity to contribute to exciting retail projects in a prestigious environment.

Qualifications

• 2-3 years’ experience in a relevant field.
• Proficiency in MS Office and Coupa.
• Experience in administration and budgeting.

Responsibilities

• Assist in project management and coordination for retail projects.
• Coordinate travel arrangements and manage schedules.
• Support vendor payments and project close-outs.

Skills

Administration

Budgeting

Business Reporting

Project Management

Communication

Education

Architectural/Technical Certificate

Tools

MS Office Suite

Coupa

Adobe Photoshop

Adobe Illustrator

Job description

Join to apply for the Project Coordinator, Store Planning & Construction role at Tiffany & Co.

Job Description

The name Tiffany & Co. instills images of Beauty, Romance and the iconic Blue Box. It is a Symbol of Excellence. Since 1837, the masterpieces of Tiffany & Co. have defined style and celebrated the world’s great love stories.

• Join Tiffany & Co. and be part of the largest luxury group in the world - LVMH!
• Do you love making a difference?

The Project Coordinator is responsible for assisting and coordinating on behalf of the Store Planning function, supporting the overall project management for retail and trade projects within South Asia Pacific.

Responsibilities

Project Administrative

• Work closely with VP – Store Planning SAPAC & Store Planning Managers to prepare project submission packs and track & follow-up internal project approvals.
• Support VP – Store Planning in building presentation materials (PowerPoint, spreadsheets, etc.).
• Assist SPMs with internal & external project reports.
• Maintain regional drawings & samples library.
• Provide weekly updates & reports on global project snapshot.
• Update store network deck monthly.
• Record meeting minutes for global & other recurring meetings and distribute promptly.
• Maintain Store Planning archives, including shared folders, documents, and store photos.

Project Payment & Close-Outs Monitoring

• Assist in cross-checking purchase orders/invoices in Unifier and follow up with Finance on payment status.
• Support project close-outs and ensure all documents are uploaded properly.
• Coordinate with internal and external stakeholders to ensure accurate and timely payments.
• Track and ensure vendor payments via COUPA/Unifier.
• Assist in vendor setup and training.

Business Travel Support

• Coordinate travel arrangements, including itineraries, flights, hotels, visas, and logistics.
• Organize meetings with visitors and third parties.
• Monitor and review travel budgets quarterly.
• Manage schedules for meetings and business trips.

Minor Works

• Support minor projects like cosmetic upgrades and small works.
• Track contractors and vendors to ensure compliance with standards and regulations.
• Follow up on project close-outs and document uploads.

Special Initiatives

• Assist in driving special projects involving cross-functional teams.

Qualifications

• 2-3 years’ experience, Architectural/Technical Certificate preferred.
• Experience in administration, budgeting, and business reporting (Coupa).
• Proficiency in MS Office suite.
• Exposure to global organizations is a plus.
• Additional skills in facilities, maintenance, store planning, architecture, or engineering are advantageous.

Preferred Skills

• Proficiency in Adobe Photoshop/Illustrator.
• Background in accounting.

Additional Details

• Seniority level: Entry level
• Employment type: Full-time
• Job function: Other
• Industries: Retail Apparel & Fashion, Retail Luxury Goods & Jewelry, Retail